Human Resources Coordinator

Role: HR Coordinator

Location: United States or Canada (Remote/Hybrid)

Client: Andromeda Software, Inc. (a Constellation Software Inc. operating group)

ABOUT ANDROMEDA:

Andromeda Software is an operating group of Constellation Software Inc. (TSX: CSU). Andromeda’s promise — “Permanent Home. Powered by People.” — captures how we operate: we acquire vertical market software companies with the intent to hold them permanently, and we invest deliberately in the leaders and teams who build them. The Andromeda portfolio includes 30+ companies, 22+ offices, and 2,500+ employees across North America, Europe, Latin America, and Asia, drawing on 100+ industry-leading tools and best practices shared across the network. CSI — one of the world’s largest acquirers of vertical market software, with 1,100+ businesses across nine operating groups — provides the scale and capital that lets Andromeda focus on long-term ownership rather than short-term exits. We think in decades, not quarters. Andromeda’s headquarters is in Markham, Ontario, Canada.

ROLE SUMMARY:

The HR Coordinator is the first call for HR administration at the Andromeda Home Office. Working as part of the Home Office HR team, the HR Coordinator keeps the people-operations basics running smoothly: accurate employee records in Workday, well-run onboarding and offboarding, clean hiring paperwork, and dependable coordination with our US and Canadian payroll partners.

Andromeda is deliberately decentralized. Business Unit HR Generalists own day-to-day HR within each business, while the Home Office HR team builds the policies, tools, and programs they operate within. The HR Coordinator supports that model by handling the administrative work behind it carefully and consistently, so that BU leaders and Home Office colleagues can rely on the HR function to be accurate, responsive, and discreet.

This is an excellent role for an early-career HR professional who wants broad exposure across HR operations, including HRIS, onboarding, recruitment support, payroll coordination, and HR communications, and who takes pride in owning their work end-to-end. Andromeda invests in its people for the long term, and this role offers a real path to grow within the HR function.

KEY RESPONSIBILITIES:

1.HR Administration & HRIS (Workday):

• Serve as the primary point of contact for the Andromeda Home Office team on HR administrative requests, responding promptly and following each request through to completion.
• Perform general maintenance and administration of the Workday HRIS, including data entry, record updates, and routine transactions.
• Ensure electronic employee files in the HRIS are complete, accurate, and well organized.
• Maintain new hire and termination checklists so that every step is completed and documented.
• Handle employee and candidate information with discretion, in line with Andromeda policy and applicable US and Canadian privacy requirements.

2.Onboarding & Offboarding:

• Manage onboarding and orientation for new hires in designated business units, giving each new colleague a clear, welcoming start.
• Coordinate IT requirements for new hires (equipment, accounts, and access) with the relevant IT contacts ahead of start dates.
• Coordinate the background check process for candidates in the US and Canada, tracking each check to completion.
• Complete USCIS Form I-9 accurately for US new hires as part of onboarding, ensuring it is completed within the federal deadline of three business days after the first day of employment.
• Support the offboarding process by completing termination checklist items and keeping records current.
• Assist with drafting and sending termination documentation as part of offboarding, under HR guidance and with appropriate review and approval.

3.Recruitment Support & Employment Documentation:

• Support the HR team with general recruitment activities and coordination, as required.
• Assist with creating job descriptions and job requisitions.
• Generate offer letters and provide candidates with the necessary documentation.
• Draft employment change letters and respond to related calls and inquiries when needed.

4.Payroll Partnership & Reporting:

• Partner with the HR and Payroll teams in Canada and the US to ensure timesheets are completed and vacation records are reviewed.

• Support other analytical and reconciliation procedures by checking data, flagging discrepancies early, and helping resolve them.

• Process one-time payments and compensation-related changes in Workday for Payroll, ensuring accurate entries and timely submission in line with required approvals and payroll deadlines.

5.Communications, Stakeholders & Projects:

• Assist in creating and editing HR content for communications, orientation materials, and presentations.

• Build strong working relationships with internal clients and key stakeholders, and represent Andromeda well in every interaction.

• Assist HR management with special projects and process improvements as needed.

• Assist HRGs, HRBPs, HMs with administrative HR tasks or provide basic coverage as needed.
  

CORE COMPETENCIES:

Intellectual Humility — Curiosity: Keeps developing their HR craft, asks good questions about the “why” behind processes, welcomes feedback as input, and is comfortable saying “I’m not sure, let me find out.”

Owner Mindset — Accountability: Owns their work end-to-end and sees commitments through. Notices what needs doing without being asked, treats confidential information and company resources with care, and finds a way forward when blocked.

Collaborative Problem Solving — Teamwork: Brings solutions, not just problems. Communicates clearly and often with HR, Payroll, IT, and BU colleagues, asks for help early, and looks for small ways to improve how the team works.

Drives Results & Operations — Metrics & Efficiency: Delivers consistently and on time, with accuracy in records, letters, and checklists. Focuses on what matters most, reduces rework, and becomes the person colleagues trust to get things done without follow-up.

Stakeholder Engagement — Influence & Connection: Builds good working relationships with Home Office and BU colleagues, tailors communication to the audience, checks what people actually need before assuming, and represents Andromeda well with candidates and new hires.

Strategy — Vision & Planning: Understands how HR operations support the Home Office and the Business Units. Plans and sequences their own work well, prioritizes the highest-impact items, and speaks up when they see a better way.

Team Leadership — Talent & Culture: Leads by example through professionalism, follow-through, and a positive attitude. Helps newer teammates learn, offers honest feedback kindly, and recognizes that culture is built by everyone.

QUALIFICATIONS:

• College diploma or university degree, ideally in Human Resources, Business Administration, or a related field.
• Equivalent practical experience will be considered.

Experience

• 1–3 years of related HR or administrative work experience, preferably in a North American environment
• Experience with Workday is highly preferred.
• Exposure to US and/or Canadian employment practices, onboarding, I-9s, and background check processes is an asset.
• Skills & Attributes
• Strong Microsoft Office skills (Word, Excel, Outlook, SharePoint, PowerPoint).
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines.
• Excellent attention to detail and a high standard of accuracy.
• Highly developed interpersonal skills and clear written and verbal communication.
• Sound judgment and discretion when handling confidential employee information.
• Flexibility and the ability to adapt to change.
• A strong sense of ownership, creativity, and self-motivation, with a habit of proactively seeking feedback and new work.
• Authorization to work in the United States
  

WHAT MAKES THIS ROLE UNIQUE:

The HR Coordinator is a place to do high-quality, owned work in a company that invests in its people for the long term.

Because the role touches onboarding, HRIS, recruitment support, payroll coordination, and HR communications across both the US and Canada, it offers unusually broad exposure to how a growing, multi-business HR function really works.

Andromeda’s culture is decentralized: close to the business, low on bureaucracy, and focused on enabling the people doing the work.

The HR Coordinator will see the impact of their work quickly, and the right candidate, curious, dependable, and eager to take on more, will find real room to grow within Andromeda’s HR function over time.

Non-Exempt

Salary Range:

The estimated base salary range for this role is USD$22.50 - USD$27.50 per hour. We include salary ranges in job postings only where required by applicable pay transparency laws, based on the jurisdictions in which the role may be performed. The posted range is a good faith estimate and reflects factors that are subject to change. Final offer amounts may vary based on job-related factors, including work location, candidate experience and expertise, and other relevant considerations.

This role will also be eligible for participation in a Company profit sharing bonus plan. Plan details will be provided to you upon hire.

Full time employees will also be eligible for enrollment in a wide range of choices of benefits , including medical, dental, vision, basic life insurance, short/long term disability, 401(k) participation (with company match).

The Company provides a minimum of 10 days of vacation for new employees , sick time based on state requirements, 8 Company-paid holidays and 2 personal holidays per year.

We recognize the value and importance of diversity and inclusion in our communities and in the workplace. We celebrate diversity and one of our goals as an employer is to create an inclusive work environment for all employees. We are an equal opportunity employer and do not discriminate against any employee or applicant because of race, religion, sex, sexual orientation including gender identity or expression, pregnancy, national origin, age, marital status, veteran status, disability status, or any other category or characteristic protected by law.

Applicants with disabilities who would like to require a reasonable accommodation related to any part of the application process may contact us at Perseus_HR@constellationhbs.com.

NOTE: If an applicant is selected to receive a conditional offer of employment, and in accordance with applicable law, a criminal background check may be conducted before the offer becomes final and employment begins. Pursuant to the San Francisco Fair Chance Ordinance, and other applicable laws, we will consider for employment qualified applicants with arrest and conviction records.

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