IACUC Manager, Office of Research Support and Compliance

Job Posting Title:

IACUC Manager, Office of Research Support and Compliance

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Hiring Department:

Office of Research Support and Compliance

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

AUSTIN, TX

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Job Details:

General Notes

The Office of Research Support and Compliance (ORSC) at The University of Texas at Austin functions to ensure that all research conducted at the University is in compliance with applicable laws, regulations, and University policies. The ORSC educates and supports the University research community with regulatory guidance concerning human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), financial conflict of interest in research (FCOI), and research integrity education.
 

UT Austin offers a competitive benefits package that includes: 

• 100% employer-paid basic medical coverage 
• Retirement contributions
• Paid vacation and sick time
• Paid holidays
• Hybrid telework

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

 

Purpose

Works closely with the director of the IACUC to oversee daily functions of the IACUC office. Provides expert support to the committee and research community.

Responsibilities

Provides management for IACUC office staff:

• Manages a team of IACUC Analysts and oversees the activities that supports functions of the animal care & use program. 
• Manages team workload, monitors team productivity and ensures appropriate turnaround time and sufficient level of review.
• Evaluates staff performance to include assessing quality, productivity, and efficiency and provides ongoing feedback to staff and IACUC leadership, as appropriate.
• Holds regularly scheduled staff meetings. 
• Hires, trains, supervises, and oversees assigned IACUC staff in the daily operations of the IACUC office. 
• Facilitates professional development of direct reports.
• Provides back-up support to team members in time of absence.
• Develops reports, analyses, and surveys as requested by the director.
• Provides feedback and suggestions to the director regarding the operations and needs of the team.
• Identifies and addresses workflow issues as they arise so that quality and efficiency are optimally maintained.
• Works collaboratively with the director to develop, implement, and revise Standard Operating Procedures (SOPs) to enhance efficiency and effectiveness of operations including procedures for investigators and SOPs for administrative functions.

Provides support to the IACUC committee:

• Leads IACUC leadership meetings.
• Oversees subcommittees including assigned staff.
• Provides IACUC member onboarding and continuing education.
• Supports committee functions such as attending full-committee review meetings, program reviews, and inspections.
• Leads investigations for concerns, non-compliance and adverse events.
• Prepares correspondence between the IACUC and investigators.
• Drafts reporting letters to oversight bodies.
• Ensures all required correspondence is sent in a timely manner.

Provides training and outreach support to the Research Community:

• Provides new faculty onboarding.
• Implements and oversees researcher training including IACUC managed in person sessions, online courses, and ad hoc info sessions.
• Provides in person review of new lab member trainers.

Serves as subject matter expert and provides excellent customer support:

• Serves as subject matter expert in state and federal laws and regulations as they apply to animal subjects research and provides quality customer service and regulatory support to all constituents.
• Acts as a role model for other professionals by communicating responsively, respectfully, and positively.
• Reinforces clear expectations for customer service and consultancy. Investigates and answers regulatory questions from research community, including phone calls, emails, and in-person requests.
• Manages issue and complaint resolution.
• Maintains up-to-date knowledge of state and federal regulations related to laboratory animal care and use.

Other duties as assigned.

 

Required Qualifications

• Bachelor’s Degree in an applicable area.
• At least 3 years of relevant experience such as in a research compliance office, central animal facility supervisor in an academic or healthcare setting, laboratory management, veterinarian or veterinary technician in a research or clinical setting.
• At least 2 years of related experience must be in an IACUC environment in an academic institution or in a health care setting.
• Demonstrated experience managing staff, including providing direction, supporting employee development, and coordinating team activities. Ability to develop and implement staff training programs. 
• Ability to obtain Certified Professional IACUC Administrator (CPIA) within one year.     
• Demonstrated experience in project management.   
• Detail oriented with ability to deliver quality professional products in a timely manner.      
• Ability to plan and carry out responsibilities independently.   
• Ability to interpret policies and procedures to solve unusual and/or difficult problems.      
• Ability to work collaboratively within and across teams.     
• Ability to effectively communicate with university administrators, faculty, post docs and students in a collegial manner.
• Demonstrated ability to present written information, ideas, and concepts in a clear, concise, and professional manner.
• Ability to maintain confidentiality of sensitive information.     
• Effective planning and organizational skills.      
• Ability to set priorities, meet deadlines, and manage multiple projects.
• Experience using computer applications.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Advanced Degree in an applicable area.
• Applicable Certification: Certified Professional IACUC Administrator (CPIA), Licensed Veterinary Technician (LVT), Registered Laboratory Animal Technologist (RLATG), or Certified Manager of Animal Resources (CMAR).
• At least 3 years of supervisory experience. 
• Extensive experience with the application of Federal regulatory requirements for use of animals in research, teaching and testing in an academic setting.
• Previous experience performing rodent surgery. Complete understanding of basic aseptic techniques and ability to train others in these techniques.
• Prior experience with AAALAC International and the triennial reaccreditation process.

Salary Range

$85,000 + depending on qualifications

Working Conditions

• Uniforms and/or personal protection equipment (furnished)

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

• Occasional weekend, overtime and evening work to meet deadlines

• Occasional interstate, intrastate and international travel

Required Materials

Please mark "yes" on the application for required materials. Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.