IDS Contracts and Vendor Management Officer

Position Details 

• Full-Time | Continuing 

• Higher Education Officer Level 6 | $94,456 - $100,710 

• Location: Bedford Park / Kaurna Country 

• View Position Description

About the Role

Join Information and Digital Services (IDS) as a Contracts and Vendor Management Officer, where you will play a key role in supporting the effective administration of contracts and vendor relationships across the University.

Working closely with IDS leaders, stakeholders and Procurement Services, you will help ensure contracts are managed efficiently, risks are monitored, and continuous improvements are delivered across contract and supplier management processes.

As the Contracts and Vendor Management Officer, you will be responsible for:

• Coordinating the administration of IDS contracts and contract lifecycle activities.
• Managing contract renewals, reporting and compliance activities with key stakeholders.
• Assisting with the management and continuous improvement of vendor relationships and supplier frameworks.
• Contributing to governance, risk management and process improvements across IDS contract and vendor management functions.
• Supporting budget planning, forecasting, and financial reporting activities associated with contracts, software licensing, and vendor services.

This position makes a significant contribution to the University’s strategic plan to “Changing 10 million lives, Every One Matters”, by 2035 through supporting the contracts, suppliers and governance processes that underpin the University's digital operations. By working collaboratively across teams and embracing agile ways of working, the role helps deliver efficient, high-quality outcomes and a commitment to excellence.

About You

You are a collaborative and organised professional with strong communication and stakeholder engagement skills.  With experience in administration, procurement, contracts, vendor management or a related business support environment, you enjoy working in a fast-paced environment and balancing multiple priorities.

You take pride in delivering high-quality contract administration and vendor management support while contributing to continuous improvement initiatives.

To be successful in this role, you will bring:

• Experience supporting contract administration, procurement, vendor management or related business operations.
• Strong planning, analytical and problem-solving skills, with a keen eye for detail.
• The ability to build effective relationships and communicate confidently with a diverse range of stakeholders.
• Knowledge of contract, supplier or governance frameworks, along with a proactive and continuous improvement mindset.
• Experience with budget monitoring, financial reporting, procurement or contract administration activities is highly desirable.

The ideal candidate will hold a qualification in Finance, Information Technology, Business Administration or a related discipline, and/or equivalent experience in a similar role.

About Information and Digital Services 

Information and Digital Services (IDS) are a pivotal resource of the University, providing information and digital technology services and support to the Flinders University staff and student community. The IDS team apply technical expertise to support university projects and provide core services such as the IDS Service Desk, Audio visual, simulation and event services, Information security and identity access management services and more.  

Life at Flinders  

They say know your place.  We say you've found it right here. 

Flinders University was founded on the belief that learning should open minds, celebrate individuality and give people the freedom to pursue their own point of view. That spirit lives on in our community of thinkers, doers and changemakers who challenge convention, and each other, to shape what comes next. 

Rising to a challenge is nothing new for Flinders. During our first 60 years, we’ve navigated revolutionary changes in social and cultural norms, and have responded to transformative economic, environmental and technological developments. Through it all, we’ve continued to deliver for our students and community, innovating in learning and research to prepare graduates for the changing world they help create. 

Reaching beyond the limits of buildings, borders, and backgrounds, ours is an inclusive culture that believes absolutely in equality and opportunity for all. We don't just accommodate differences; we embrace and celebrate them.  

So, why work at Flinders?

• 17% Superannuation + salary packaging options  

• Flexible working arrangements  

• Awarded the AHEIA Higher Education Award for Workplace Culture Excellence due to our commitment to wellbeing through our Thriving@Flinders staff wellbeing program 

• Wide range of professional development activities and services, including exclusive staff study offers   

• We embrace diversity and promote equity and inclusion for all students and staff, as shown through our three SAGE Cygnet Awards.  

• Vibrant campus life and amenities including on campus health care services, gym and childcare centre (Bedford Park, South Australia).  

• Recognised as a Veteran Employer of Choice   

Our Commitment to Reconciliation and Indigenous Employment  

Flinders University is proud to be an organisation that is committed to our Reconciliation Action Plan and Indigenous Workforce Strategy. Our vision is to be a preferred employer for Aboriginal and Torres Strait Islander peoples.  We are committed to progressing Indigenous advancement in education, research, employment, and wellbeing, and strongly encourage applications from Aboriginal and Torres Strait Islander peoples for all Flinders vacancies.  

• Please see here for our Reconciliation Action Plan   

• Please see here for our Indigenous Workforce Strategy   

Prescribed Conditions for Employment  

Appointment to this role is conditional on the completion of required pre-employment checks and declarations, each of which must be satisfactory to the University. This includes: 

• A current completed Nationally Coordinated Criminal History Check and Gender Based Violence Declaration which is satisfactory to the University. The contract of Employment is conditional upon the receipt of these completed compliance checks. A disclosable outcome will not automatically disqualify a candidate from consideration. Each case will be assessed on its individual merits and relevance to the inherent requirements of the role. 

How to Apply and Information 

• You are required to submit a CV, along with a Suitability Statement as a separate document.  This should be no more than 2 pages, and address the below Key Position Capabilities of the position description:
  • Significant judgment and problem-solving capability, including thinking, planning and analytical skills.
  • Well-developed oral communication skills including well-developed interpersonal and relationship management skills and demonstrated experience contributing to a team reaching its full potential.
  • Demonstrated experience in maintaining customer relationships and expectations.
  • Demonstrated experience in agile ways of working including exposure to scaled agile methodologies and/or collaborating and delivering through a matrix structure.
  • Well-developed self-improvement and growth mindset/approach to the role and as part of a wider team.
  • General knowledge of governance and supplier/contract management frameworks, reporting and models.

• Flinders University is committed to providing an environment where staff with disability are valued, supported and encouraged to participate fully and independently in the life of the University. If you require any reasonable adjustments to assist you in the selection process, please advise the contact in the Recruitment Team so that we can make appropriate arrangements through recruitment@flinders.edu.au or call 08 8201 2383. 

• For more information regarding this position, please contact Alice Brook

Certification

Applications to be submitted before 10.00pm:

At Flinders we embrace and celebrate diversity and encourage applications from Aboriginal and Torres Strait Islander peoples, and people of all ages, ethnicities, abilities, sexual orientations, and gender identities.

Flinders. Fearless.