At Rio Las Vegas, we create memorable experiences through exceptional hospitality, entertainment, dining, and gaming. As an iconic Las Vegas destination, Rio is committed to delivering outstanding service to our guests while fostering a culture of collaboration, accountability, innovation, and excellence.
Our Team Members are the foundation of our success. We value individuals who demonstrate integrity, embrace continuous improvement, and are committed to providing exceptional service in a fast-paced, dynamic environment. We offer opportunities for growth, development, and meaningful contributions that help shape the future of Rio Las Vegas.
If you are passionate about operational excellence, financial stewardship, and supporting a world-class hospitality organization, we invite you to explore a career with Rio Las Vegas.
POSITION PURPOSE
The Inventory Control Manager provides independent inventory oversight, reconciliation and loss-prevention controls for Rio Las Vegas. The role protects inventory accuracy and financial integrity by validating physical quantities, system transactions, adjustments and supporting documentation across receiving, storage and operating locations.
The position reports through Finance while maintaining a formal operating partnership with Supply Chain and Warehouse Operations. This structure supports timely issue resolution without compromising segregation of duties.
REPORTING RELATIONSHIPS
Solid-Line Reporting
Operational Partnership
- Supply Chain Director
- Supply Chain Operations Warehouse Manager
Key Partners
- Purchasing
- Warehouse
- Receiving
- Accounts Payable
- Food & Beverage
- Security
- Operating Departments
Supervisory Responsibilities
- The role may supervise Inventory Control employees if additional support is approved in the future.
- May provide training, guidance, and oversight of inventory count personnel and assigned team members.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Inventory Accuracy and Reconciliation
- Maintain accurate inventory records within the approved inventory management system.
- Lead the month-end inventory count process, including the count calendar, instructions, system preparation, location readiness and assignment of independent counters.
- Conduct and oversee daily cycle counts, periodic physical inventories, month-end, independent recounts and year-end counts.
- Reconcile physical inventory to system balances, supporting records and the general ledger.
- Research variances; document root causes, financial impact, findings and corrective actions.
- Monitor negative balances, unusual usage, duplicate transactions, unauthorized activity and recurring adjustments.
Transaction and Control Governance
- Review receiving transactions, transfers, requisitions, returns, credits, withdrawals and adjustments for accuracy and traceability.
- Ensure inventory adjustments are documented, independently reviewed and approved under established authority levels.
- Verify after-hours warehouse withdrawals and complete next-business-day reconciliation.
- Establish and enforce inventory control policies, procedures, count standards and supporting documentation requirements.
- Preserve segregation of duties between buying and receiving, inventory custody, inventory verification and financial approval functions.
Inventory Health and Asset Protection
- Monitor inventory levels, consumption trends, par levels, reorder points, stockouts and inventory turnover.
- Identify slow-moving, obsolete, expired, damaged or excess inventory and recommend disposition or recovery actions.
- Assess shrinkage and loss trends and coordinate corrective actions with Finance, Security and Operations.
- Validate item-master attributes affecting inventory valuation and count accuracy, including descriptions, units of measure, pack sizes and storage locations.
- Maintain inventory master-data integrity and support item-master cleanup and governance initiatives.
- Develop inventory-related queries and data extracts to improve data quality, reporting accuracy and operational visibility within Stratton Warren and related inventory systems.
Financial Close, Reporting and Audit
- Establish and enforce inventory movement controls during month-end counts and document approved exceptions occurring while counts are in progress.
- Investigate count variances, direct independent recounts and reconcile physical quantities to system balances and the general ledger.
- Prepare and submit the final month-end inventory package, variance analysis and required signoffs to Finance by the established close deadline.
- Track recurring count discrepancies and confirm completion of assigned corrective actions.
- Maintain audit-ready support for counts, adjustments, transfers, write-offs and exception resolution.
- Support internal and external reviews and provide requested inventory documentation.
- Develop and monitor inventory-control KPIs and clearly communicate risks, trends and corrective-action status.
Training and Continuous Improvement
- Train employees in inventory procedures, system transactions, count methods and documentation requirements.
- Partner with Purchasing and Warehouse Operations to improve forecasting, replenishment, storage discipline and supplier performance.
- Recommend process, system and control improvements supported by measurable accuracy, efficiency or loss-prevention benefits.
DECISION AUTHORITY
- Require recounts, supporting documentation or corrective action when records do not reconcile.
- Place questionable adjustments or write-offs on hold and escalate them through Finance approval channels.
- Set cycle-count priorities and investigation requirements based on financial, operational and control risk.
- Escalate suspected loss, unauthorized activity, material variances or repeat control failures promptly.
PERFORMANCE MEASURES
Inventory Accuracy
- Physical-to-system accuracy percentage.
Variance Control
- Value and frequency of unexplained variances.
Cycle Count Execution
- On-time completion and recount rate.
Month-End Inventory Close
- Counts, reconciliation and Finance package completed accurately by deadline.
Adjustments
- Accuracy, approval compliance and supporting documentation.
Inventory Health
- Turnover, stockouts, excess, obsolete and expired inventory.
Loss Prevention
- Shrinkage trends and corrective-action closure.
After-Hours Controls
- Exceptions reconciled by the next business day.
Audit Readiness
- Complete records and timely response to review requests.
Control Compliance
- Adherence to approved inventory procedures.
REQUIRED QUALIFICATIONS
- Three to five years of progressively responsible inventory control, warehouse, purchasing, accounting or supply chain experience.
- Demonstrated knowledge of physical inventory, cycle counting, reconciliation, inventory valuation and internal controls.
- Strong analytical, investigation, organization and problem-solving skills, with the ability to communicate findings clearly.
- Advanced proficiency in Microsoft Excel and experience with inventory management or ERP systems.
- Working knowledge of receiving, warehousing, purchasing, accounts payable and financial close processes.
- Ability to obtain and maintain any licenses, permits, registrations, or certifications required by applicable regulatory authorities.
PREFERRED QUALIFICATIONS
- Bachelor’s degree in Supply Chain, Business, Finance, Accounting, Hospitality Management or a related field; equivalent relevant experience will be considered.
- Hospitality, gaming, food and beverage, retail or other high-volume inventory experience.
- Experience with Stratton Warren, MMS, Oracle, Coupa or comparable inventory and purchasing systems.
- Supervisory or team-lead experience.
KNOWLEDGE, SKILLS AND ABILITIES
- Strong knowledge of inventory control principles, reconciliation practices and internal controls.
- Ability to analyze data, identify trends and investigate discrepancies.
- Strong organizational, time management and problem-solving skills.
- Ability to communicate effectively with all levels of management and operations.
- Ability to maintain confidentiality and handle sensitive financial information.
- Proficiency in Microsoft Office applications, particularly Excel.
- Ability to work independently while maintaining strong collaborative relationships across departments.
WORKING ENVIRONMENT AND PHYSICAL REQUIREMENTS
Work is performed in office, warehouse, receiving, refrigerated, freezer and operating environments. The role requires regular movement through inventory locations and participation in scheduled counts, including early mornings, evenings, weekends or holidays when business needs require.
- Ability to stand, walk, bend, reach and move throughout inventory locations for extended periods.
- Ability to occasionally lift, carry, push or pull up to 25 pounds and greater weights with assistance or appropriate equipment.
- Ability to distinguish inventory labels, product information and computer-generated reports.
- Ability to work in varying temperature environments, including refrigerated and freezer storage areas.
ROLE BOUNDARIES AND KEY PARTNERSHIPS
Purchasing owns sourcing, buying and purchase-order execution. Warehouse Operations owns physical receipt, custody, storage and delivery. Inventory Control independently verifies records, performs reconciliation, governs adjustments and reports control exceptions through Finance.
These functions collaborate operationally while maintaining appropriate separation of responsibilities.
DISCLAIMER
This job description summarizes the primary responsibilities and qualifications of the position and is not intended to be an exhaustive list of all duties. Responsibilities may be modified based on business needs, applicable policy, and legal or labor requirements.
Management reserves the right to modify, assign, or reassign duties and responsibilities as business needs dictate.
Rio Las Vegas is an Equal Opportunity Employer and is committed to providing a workplace free from discrimination, harassment, and retaliation.
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