Inventory Data Specialist

Summary:  

Reporting to the Inventory Data Specialist Lead, the Inventory Data Specialist monitors and adjusts inventory records. Researches and corrects discrepancies. Provides professional customer service to internal and external clients. This role is responsible for ensuring efficient accurate database receiving, transferring, and issuing, and inventory management of ASC and NSF material. 

Position Responsibilities: 

• Maintains workplace duties and ensures safety is the highest priority in the workplace. 

• Complies with all ASC Environmental, Safety and Health (ESH), Waste Management and Quality Assurance requirements, goals, policies, and procedures. 

• Processes inventory transactions in a timely manner to maintain current and accurate materials records.  This includes, but is not limited to issues, returns, inventory adjustments, location changes, price changes, item descriptions, record consolidations, record retirements, and all other related information changes.              

• Reviews, researches, and corrects (as appropriate) records to ensure the materials management system is maintained according to current formatting and content standards.   

• Is required to become familiar with the basic operations of the financial system, maintenance management system, equipment, and capital property management system, purchasing system, and cargo tracking system, along with their inter-relationships with the materials management system. Applies this knowledge to daily duties and uses this knowledge to assist customers and staff. 

• Assists with inventory quality assurance audits as instructed. 

• Assists with runway operations during seasonal transition and ongoing winter flights. 

• Performs duties in support of Logistics Division metrics (as provided by Supervisor). 

• Cross trains with other departments within Transportation and Logistics which may include operation of heavy equipment and over-sized tundra vehicle operation.  

• Trains in vessel offload procedures and processes. May be assigned any role and work any shift in a 24-hour period during vessel offload or during other special operations while deployed. 

• Completes annual light vehicle, forklift and inventory management system training classes when deployed. 

• Assists with runway operations during seasonal transition and ongoing winter flights. 

• Other duties as assigned by Supply department management; outdoors work will be required in varying temperatures. 

Required Education, Experience, Certificates and Licenses: 

• High School diploma or GED 

• Minimum two years’ experience working in any of the following fields (including associated software): Inventory materials management, database management, warehousing, or cargo/transportation, work order, or Supply Chain logistics or a minimum of one season experience working in the Transportation and Logistics (T&L) department or related areas in Antarctica.   

Expected Skills and Competencies: 

• Intermediate skills working within Microsoft Office Suite (primarily Excel, Word and PowerPoint)  

• Strong analytical, organization, interpersonal, and customer service skills. 

• Excellent attention to detail with high aptitude for detailed problem solving. 

• Self-motivated and high accountability; ability to make sound decisions with minimal supervision. 

• Creative Thinking: Demonstrates originality and imagination in thinking while developing a solution to a problem and planning of new documentation. 

• Business Communication: Writes, speaks, and presents clearly and succinctly across a variety of communication settings and adjusts communication style to the audience. 

• Conflict Management: Views conflict as an opportunity to find common ground and gain cooperation from all parties. Reads situations quickly, actively listens, and settles disagreements and disputes equitably. 

• Operations Systems: Understands, navigates, and operates ERP system to perform material research, data input, and data corrections accurately and effectively. Understands and uses systems and tools used for day-to-day operation of a facility. 

Preferred: 

• Bachelor’s degree. 

• Working knowledge of materials movement, purchasing, inventory, and hazardous materials. 

• Advanced skills in Microsoft Excel, Word, and Power Point. 

• IBM Maximo experience. 

• Previous deployment to Antarctica. 

• Experience with remote site logistics is highly desirable. Experience with polar logistics operations is preferred. 

Physical and/or Other Requirements: 

• Willingness and ability to deploy to Antarctica for extended periods  

• Successful completion of Medical and Dental examinations required by the NSF for deployment to Antarctica 

• Successful completion of drug screening and background check required by employer 

• Successful completion of Federal Background Check required by the NSF 

• Must be willing and able to lift and move items, parts, assemblies, and equipment up to the safety regulation maximum as required by the position.  

• Must be willing and able to perform physical activities including heavy lifting, climbing in and out of equipment, crawling, and working outdoors in extreme cold as required by the position.  

• Must participate in community programs, such as “house-mouse” (chores), “daisy-picking” (cleaning-up around the station), recycling efforts & safety objectives.  

• Valid Driver’s License issued in the United States 

• No clearance requirement but the contract and/or the site requires US Citizenship to be approved for access. (includes NACI / T1, MRPT, CAC):  Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship is required for facility credentials/authorization at this work location.