As an IT Asset Management Specialist, you will oversee the end-to-end management of software licenses and technology hardware, including planning, tracking, and ensuring alignment with vendor agreements and organizational standards. You will also enhance asset tracking processes within the ITSM tool and maintain strong governance and quality controls across the asset lifecycle. Your goal will be to optimize technology spend, ensure compliance with licensing and contractual obligations, and continuously improve asset management practices and procedures across the organization. Your success will be measured by accurate asset tracking, reduced risk and cost through effective license and hardware management, improved audit readiness, and the ongoing maturity and efficiency of asset lifecycle processes.
What We Offer:
Work Environment – Work in our beautiful home office building with access to a fitness facility, onsite nurse, and a café
Competitive Compensation – Including an annual bonus plan, pension plan, and parking allowance
Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
Paid Vacation – Plus an annual option to purchase additional vacation, too
Wellness Support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program
Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation
matching program
Your Responsibilities:
Develop and evolve asset lifecycle methodologies, policies, and practices, driving continuous improvement and alignment with industry standards
Oversee asset acquisition, management, and disposal processes to ensure compliance with regulatory, contractual, environmental, and corporate policies
Establish and maintain quality assurance practices for software license management, including contracts, maintenance, and entitlements
Monitor and report on software asset lifecycle costs and risks, ensuring accurate tracking, metrics, and mitigation activities
Partner with Supply Management on vendor engagements, including contract negotiations, Non-Disclosure, and third-party agreements
Support and coordinate responses to software audits and license validation activities, working with vendors and internal stakeholders
Maintain CMDB and SAM data integrity through regular audits, resolving or escalating discrepancies as needed
Manage the SAM database across the full lifecycle (procurement through retirement), ensuring accurate and up-to-date records
Identify unused or underutilized software (“shelfware”) and recommend optimization actions to reduce costs and improve utilization
Your Skills:
Experienced in working with vendors, suppliers, and cross-functional teams to navigate competing priorities and drive outcomes
Deep understanding of ITIL framework and ITSM best practices, with a focus on asset lifecycle management
Strong judgment and problem-solving capability, including the ability to distill complex inputs into clear, actionable insights
Effective at managing team dynamics, resolving challenges, and guiding solutions from concept through implementation
Forward-thinking approach with the ability to anticipate impacts, align stakeholders, and keep initiatives moving ahead
Your Experience:
5+ years of ITSM and process management experience, with relevant post-secondary education (or equivalent)
ITIL Foundations certified, with ServiceNow experience, considered an asset
Strong expertise in contract, licensing, and data privacy practices, including hands-on experience with Microsoft license management tools
Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone’s responsibility.
Job Requirements - Work Experience
Information TechnologyJob Requirements - Education
Undergraduate: Information Technology