IT Portfolio Management Office Specialist

AVEVA is creating software trusted by over 90% of leading industrial companies.

Job Title: IT Portfolio Management Office Specialist

Location: London I Cambridge

Employment Type: Full-time, Hybrid

The job

The IT Portfolio Management Office Specialist runs the IT portfolio governance processes day-to-day, ensuring consistent controls, delivery discipline, and visibility of progress, risks and hotspots across the portfolio. The role supports Delivery Excellence by operating and continuously improving stage gates, standards, planning practices and tooling, and enables effective delivery through portfolio-level resource (supply/demand) process mechanics and oversight.

Key responsibilities

• Own and operate the stage gate / governance process end-to-end (scheduling, pack readiness, inputs/outputs, decisions and actions tracking).
• Conduct delivery assurance (DA) activities (including readiness and control checkpoints) to identify delivery risks, control gaps, and improvement opportunities; ensure follow-up actions are owned and closed.
• Operate the mechanics of the supply/demand process (intake hygiene, forecasting roll-ups, constraints log), escalating capacity decisions to the PMO Director/leadership forums.
• Track portfolio status, milestones and delivery health, maintaining accurate roll-ups and highlighting trends.
• Identify and flag hotspots / risk areas early; support escalation and resolution by ensuring data quality, clear narratives, and action tracking.
• Maintain governance traceability between initiative status, business case milestones, and expected benefits (inputs provided by programme/project owners) to support portfolio-level value reporting and Post Implementation Review.

Essential requirements

• Proven experience in a PMO / portfolio operations role supporting multiple projects/programmes.
• Hands-on experience running portfolio governance / stage gate processes and maintaining high data quality and adherence to standards.
• Demonstrated ability to deliver continuous improvement to processes, templates, reporting and tooling (pragmatic, adoption-focused).
• Strong stakeholder management skills: able to work independently with PMs/PgMs, delivery leads, and enabling functions to drive timely inputs and decisions.
• Strong written and verbal communication skills, including producing concise packs and clear portfolio narratives (risks, issues, decisions, actions).
• Competent with common PPM tooling and reporting (e.g., Adobe Workfront, planning tools inc. MSP, portfolio registers, SharePoint/Teams, spreadsheets).

Desired skills

• Experience with delivery assurance approaches (health checks, control checkpoints, readiness assessments) and turning findings into actionable improvements.
• Familiarity with delivery excellence / agile / DevOps practices and how to reflect them in governance and reporting (without adding bureaucracy).
• Strong reporting and dashboard capability (e.g., Power BI) and ability to automate/streamline reporting and stage gate workflows.
• Experience facilitating communities of practice and driving adoption of standards through enablement (training, playbooks, clinics).
• Comfort using AI-assisted tools to improve efficiency in portfolio admin, reporting, and insights generation (within company policies).
• Experience supporting PCAOB/SOX compliance in an IT/portfolio delivery context, including evidence management, control checkpoints, audit-ready documentation, and embedding control requirements into governance/stage gates.

IT at AVEVA

Our global team of 300+ IT professionals is responsible for the systems and platforms that keep AVEVA running. By empowering our colleagues and ensuring the smooth operation of the company, we help keep the business healthy and productivity high.  We also provide key support for the transformation and modernisation efforts globally.

We pride ourselves on a collaborative, inclusive and authentic culture that provides a framework allowing for autonomy, whilst always being available for support and guidance. We respect the differences that each team member brings and seek to include those perspectives in our solutions for our business functions. The energy and sense of purpose is evident when talking to team members, you will feel part of something special from the first day you join.

Find out more: https://www.aveva.com/en/about/careers/

UK Benefits include:  

Flexible benefits fund, emergency leave days, adoption leave, 28 days annual leave (plus bank holidays), pension, life cover, private medical insurance, parental leave, education assistance program.

It’s possible we’re hiring for this position in multiple countries, in which case the above benefits apply to the primary location. Specific benefits vary by country, but our packages are similarly comprehensive.

Find out more: aveva.com/en/about/careers/benefits/

Hybrid working

By default, employees are expected to be in their local AVEVA office three days a week, but some positions are fully office-based. Roles supporting particular customers or markets are sometimes remote.

Hiring process

Interested? Great! Get started by submitting your cover letter and CV through our application portal. AVEVA is committed to recruiting and retaining people with disabilities. Please let us know in advance if you need reasonable support during your application process.

Find out more: aveva.com/en/about/careers/hiring-process

About AVEVA

AVEVA is a global leader in industrial software with more than 6,500 employees in over 40 countries. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals, and minerals – safely, efficiently, and more sustainably.

We are committed to embedding sustainability and inclusion into our operations, our culture, and our core business strategy. Learn more about how we are progressing against our ambitious 2030 targets: sustainability-report.aveva.com/

Find out more: aveva.com/en/about/careers/

AVEVA requires all successful applicants to undergo and pass a drug screening and comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check.  Certain positions dealing with sensitive and/or third-party personal data may involve additional background check criteria.

AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.  AVEVA provides reasonable accommodation to applicants with disabilities where appropriate. If you need reasonable accommodation for any part of the application and hiring process, please notify your recruiter. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.