Junior Administrative Assistant

Accountabilities

Administrative Support: Assist with daily administrative tasks, helping the team maintain organized workflows and complete routine activities accurately and on time.
Documentation and Records Management: Update process documentation, maintain accurate records, and ensure files are properly organized according to established procedures.
File and Document Organization: Upload, categorize, and manage files in Google Drive, following team guidelines to keep information accessible and easy to retrieve.
Data Entry and Reporting: Perform routine data entry, verify information for accuracy, and support the preparation of basic internal reports.
Email and Correspondence Management: Monitor general email inboxes, organize incoming communications, and assist with routine correspondence involving clients, vendors, and internal stakeholders.
Research and Document Preparation: Conduct basic online research, gather relevant information, and assist with preparing, organizing, and handling business documents.
General Team Assistance: Provide administrative support as needed, follow established processes, and collaborate with colleagues to ensure daily responsibilities are completed efficiently.
Continuous Learning: Develop administrative knowledge, adopt best practices, and contribute to a positive and productive remote working environment.
Requirements
Professional Experience: 1–2 years of experience in administration, virtual assistance, office support, or a related role.
Language Skills: Advanced English proficiency at C1/C2 level and fluency in Spanish, enabling effective communication with international clients and colleagues.
Digital Skills: Familiarity with Google Workspace or Microsoft Office, including email, document creation, spreadsheets, and file management.
Organizational Skills: Ability to manage routine tasks, follow instructions, maintain accurate records, and meet deadlines.
Communication Skills: Good written and verbal communication, with the ability to interact professionally and communicate information clearly.
Problem-Solving: A practical, resourceful approach to handling routine administrative challenges and learning new processes.
Attention to Detail: Commitment to accuracy when entering data, organizing documents, and managing administrative information.
Education: An associate degree or bachelor's degree is preferred.
Remote Work Requirements: A quiet, dedicated home office, a reliable internet connection with minimum speeds of 10 Mbps download and 2 Mbps upload, and a backup internet connection.
Availability: Ability to remain in an eligible country without travel commitments during the first four months of employment to support a smooth onboarding process.
Professional Mindset: A willingness to learn, support teammates, take responsibility for assigned tasks, maintain high standards, and bring a positive attitude to daily work.
Benefits
Competitive Compensation: Monthly earnings equivalent to USD $696–$1,044, depending on experience and alignment with the role's requirements.
Annual Pay Increments: Opportunities for compensation increases over time.
Client Bonuses: Discretionary year-end bonuses, with approximately 80% of clients awarding bonuses.
Paid Holidays: Seven U.S. federal holidays and four paid personal time-off days.
Healthcare Support: Monthly medical insurance stipend, subject to eligibility criteria.
Birthday and Anniversary Bonuses: Additional recognition for personal milestones and work anniversaries.
Gym and Wellness Allowance: Financial support for fitness and well-being.
Unlimited Online Fitness Classes: Access to online fitness activities to support a healthy lifestyle.
Team Events: Opportunities to connect with colleagues through company events and Christmas celebrations.
Fully Remote Work: Work from home while supporting international clients and collaborating with a distributed team.
Career Development: Build practical administrative experience, strengthen your digital skills, and learn established business processes in a supportive environment.
Collaborative Culture: Join a team that values action, care, outstanding performance, dependability, and positive energy.