Landlord-Tenant and Collections Paralegal

Accountabilities:

• Serve as the primary point of contact between ownership, property management teams, and outside counsel regarding landlord-tenant disputes, eviction proceedings, and routine legal matters, including small claims and basic property-related litigation.
• Coordinate with outside counsel to support the timely and effective resolution of legal matters, ensuring deadlines are met and activities remain aligned with ownership objectives.
• Maintain accurate records, case files, tracking systems, and reports covering active litigation, administrative proceedings, compliance requirements, and other landlord-tenant matters.
• Collaborate with property managers and ownership to gather leases, correspondence, rent histories, account information, and other documentation required to initiate and support legal matters.
• Work with property management and accounting teams to help ensure compliance with court requirements and applicable legal obligations.
• Assist with drafting routine legal correspondence, notices, internal communications, and memoranda related to landlord-tenant matters.
• Organize resident meetings to review account balances, delinquency histories, legal case status, lease obligations, and other matters affecting a resident’s ability to meet their tenancy requirements.
• Review invoices and legal bills from outside landlord-tenant counsel for accuracy and alignment with budgetary guidelines.
• Monitor changes in landlord-tenant laws and regulations and identify developments that may affect property management or ownership practices.
• Provide recommendations for process improvements and changes to landlord-tenant and collections administration under the guidance of senior legal and collections leadership.

Requirements

• Bachelor’s degree.
• 3–5 years of experience as a paralegal or in a similar legal support role within a law firm or in-house legal department.
• Demonstrated experience with New York landlord-tenant law.
• Strong organizational skills and exceptional attention to detail, particularly when managing case records, documentation, deadlines, and multiple matters simultaneously.
• Excellent written and verbal communication skills, with the ability to work effectively with legal counsel, property managers, accounting teams, ownership, and residents.
• Proficiency with Microsoft Office Suite, including Excel, Word, and PowerPoint, as well as case management or legal tracking tools.
• Ability to manage multiple priorities, remain organized, and meet deadlines in a fast-paced and evolving environment.
• Working knowledge of laws and regulations related to affordable housing, tenant rent vouchers, and NYCHA compliance is preferred but not required.
• Strong judgment, professionalism, and ability to handle sensitive landlord-tenant information and communications appropriately.
• Ability to work collaboratively across legal and operational teams while maintaining accuracy and accountability.

Benefits

• Annual salary range of $60,000–$70,000 USD, with exact compensation based on factors such as skills, experience, and location.
• Generous employer contribution toward medical insurance through Meritain Health.
• Employer-paid vision insurance.
• Company-matched 401(k) retirement plan, with a match of 100% of the first 3% and 50% of the next 2%.
• 12+ paid holidays.
• 15 days of paid time off (PTO).
• 7 paid sick days.
• Employer-paid life insurance.
• Flexible Spending Account (FSA).
• Nationwide pet insurance.
• Disability insurance.
• Laser correction discount.
• Employee discounts on appliances, apparel, and other products.
• Hybrid work arrangement with the ability to work remotely.
• Approximately 2–4 on-site visits per month to designated properties, as needed.