Lead Application Admin

Your Mission

As Engine's Lead Application Administrator, you own the day-to-day health of the systems that Finance, Accounting, and People run on — NetSuite, UKG, Adaptive Insights, Numeric, and Zip. You'll keep close on track when a workflow breaks, keep access clean as the org grows, and set the standards for how our systems stack is configured, integrated, and evolved.

This is an individual-contributor lead role: you'll be the senior voice on system decisions across Finance, Accounting, and People, without a direct team. You'll translate business needs into system configurations and ship small fixes quickly, while owning the larger cross-functional systems initiatives that shape how the back office scales.

Engine is fast-paced and high-growth, and this role sits at the intersection of the systems and the humans who depend on them. AI and automation are woven into how you work every day — not a project you get to eventually. When you spot repeatable manual work in the systems you own, you build the automation to eliminate it, close-over-close.

What You'll Do

• Own end-to-end administration of NetSuite, UKG, Adaptive Insights, Numeric, and Zip — configuration, workflows, integration health, and day-to-day maintenance.
• Set the standards for how our systems are configured, accessed, and changed, and hold the line on them across stakeholders.
• Own access protocols for restricted financial and HR data — user provisioning, role and permission changes, and quarterly access reviews.
• Partner with Finance, Accounting, and People stakeholders to translate business needs into system configurations, workflows, and process improvements — bringing proposed solutions along with the problems you surface.
• Lead the systems layer of cross-functional projects end-to-end — partnering with our Systems team when integrations run through Tray.io, and with FinTech engineering on technical initiatives that touch Finance, Accounting, or People systems.
• Build and use AI/automation tooling every day to eliminate manual work across the systems you own — and ship concrete automations, not proofs-of-concept.
• Maintain living documentation of system configurations, workflows, and change decisions so institutional knowledge doesn't live in one person's head.

What You'll Bring to Engine

• 5+ years of hands-on NetSuite administration with real depth in configuration across roles, workflows, and permissions — including leading NetSuite changes end-to-end at a comparable-stage company.
• Payroll system administration experience. Hands-on admin of a modern payroll platform (UKG, ADP, Workday Payroll, Paylocity, or similar) — configuration, earnings and deduction codes, GL mapping, and close-adjacent troubleshooting. Doesn't have to be UKG specifically.
• AI-native operator with a shipping track record. You've shipped concrete AI/automation work in the last 6–12 months that measurably eliminated manual effort — able to walk through 2–3 specific examples with the before/after impact. This is a hard requirement, not a nice-to-have.
• Multi-system depth. Direct admin experience across multiple financial systems beyond NetSuite (planning, close, AP, or spend management tools — e.g., Adaptive, Numeric, Zip, Coupa). Doesn't have to match our exact stack.
• Experience partnering with Accounting, Finance, and People teams — comfortable translating close, reporting, and business process needs into system configurations and improvements at a senior level.
• Bias toward speed with senior judgment. You resolve issues in hours or days, not weeks, and make judgment calls on lower-stakes decisions without waiting for permission — while knowing when a change needs a broader read.
• Comfortable managing access in financial and HR systems — user provisioning, role changes, and quarterly access reviews — following (and improving) defined access protocols.
• Sharp communication. You can explain a systems change to a non-technical Finance or People stakeholder without jargon. You write documentation people actually use.
• Start-to-finish ownership. You don't leave work in someone else's inbox. You surface problems with proposed solutions attached and close the loop.

Nice-to-haves

• HRIS administration experience (HiBob, BambooHR, Workday HCM, or similar).
• Familiarity with Tray.io or a comparable iPaaS/middleware platform (Workato, Boomi, Zapier for enterprise) — enough to scope integration work with our Systems team.
• Prior experience as the senior systems admin at a high-growth company, setting standards without a direct team.