Leasing Associate to the US Senior Managing Director

Accountabilities

• Identify and engage prospective commercial tenants through email campaigns, cold calling, digital marketing, and other strategic outreach initiatives.

• Support the preparation and negotiation of lease terms and agreements for new and renewing tenants, ensuring alignment with business objectives and market conditions.

• Build and maintain productive relationships with existing tenants and respond promptly to leasing-related questions and concerns.

• Monitor market trends, rental rates, competitor activity, and tenant demand to support leasing strategy.

• Assist with the development and execution of property marketing campaigns, including digital advertising, print materials, and social media outreach.

• Prepare market analysis reports and presentations for management, highlighting relevant leasing opportunities and market insights.

• Support asset management executives with the preparation and review of Letters of Intent, lease agreements, amendments, and related legal documents.

• Coordinate with legal and finance teams to support lease compliance, risk management, and fulfillment of contractual obligations.

• Maintain accurate leasing records, databases, correspondence, and transaction documentation.

• Assist with property marketing initiatives and tenant retention strategies.

• Facilitate collaboration between internal departments to ensure efficient and coordinated leasing operations.

• Manage calendars, schedule meetings, and coordinate travel arrangements for senior leadership as needed.

• Prepare reports, presentations, correspondence, and other materials for executive review.

• Draft, proofread, and finalize lease agreements, contracts, and internal communications.

• Organize and maintain leasing files and databases for efficient access and compliance.

• Serve as a liaison between executives, tenants, clients, vendors, and internal teams to facilitate communication and follow-through.

• Oversee lease and legal document execution workflows, ensuring timely approvals and processing.

• Process expense reimbursements accurately and in accordance with company policies.

• Provide additional administrative and leasing support as required.

Requirements

• Bachelor’s degree required.

• Minimum of 5 years of relevant professional experience, preferably in commercial leasing or commercial real estate.

• Strong understanding of leasing processes, tenant relations, lease documentation, and commercial real estate practices.

• Excellent organizational and time-management skills, with the ability to prioritize multiple tasks and deadlines.

• Advanced proficiency with Microsoft Office, including Word, Excel, and Outlook.

• Strong written and verbal communication skills, with the ability to interact professionally with executives, tenants, vendors, and other external stakeholders.

• Ability to work independently with minimal supervision and exercise sound judgment.

• Comfortable working in a fast-paced, entrepreneurial environment.

• Strong work ethic, accountability, and attention to detail.

• Collaborative approach and ability to work effectively across departments.

• Experience with Yardi is a plus.

• Availability to work during standard U.S. Pacific Time business hours, approximately 8:00 AM–5:00 PM, Monday through Friday.

Benefits

• Fully remote work arrangement.

• Work aligned with standard U.S. Pacific Time business hours.

• Generous consulting fee.

• Opportunity to work closely with senior leadership in a highly visible role.

• Exposure to commercial real estate leasing, asset management, market research, and property marketing.

• Opportunity to develop expertise across leasing strategy and administration.

• Potential for professional development and long-term stability within a well-capitalized, growing organization.

• Entrepreneurial work environment with opportunities to contribute directly to process improvement and business initiatives.