Legal Administrative Assistant (Commercial Leasing)

Job Description:

About ONNI Group

ONNI Group (onni.com) is one of the largest privately owned real estate companies in North America. We build, own, and manage landmark properties, and we invest in our people just as seriously. At ONNI, you'll learn from experienced leasing professionals, take on real responsibility early, and have clear room to grow. If you want a career in commercial real estate, not just a job, this is the place to start.

The Role

As a Legal Administrative Assistant, you'll be a key support to our Leasing Department in Los Angeles. You'll help prepare, execute, and manage leasing transactions and legal documents, and you'll coordinate the day-to-day work that keeps our leasing team moving. You'll work on real deals, see how transactions come together from start to finish, and build the skills that lead to larger roles in leasing and real estate.

Perks & Benefits:

When you feel good, you do good. At Onni we put your health at the forefront and give you the choice to select a benefits package that best represents you. From no cost to $19, or $118 per pay our PPO, HSA, and HMO have you covered.  In addition, we offer:

• 3 weeks PTO (15 days)
• 401(k) match
• Annual education allowance of up to $1,000 
• Referral program 
• Residential housing discount after 1 year of continuous employment 
• Friends and family rates for our Hotel Properties throughout the company 
• 401(k) match

What You'll Do

• Draft commercial real estate agreements, including leases, licenses, amending agreements, assignments, and subleases
• Prepare indemnity, guarantor, and estoppel agreements, and negotiate letter of credit forms
• Coordinate the processing, documentation, and execution of all lease-related documents, including letters of intent, broker agreements, leases, amendments, and renewals
• Negotiate subsidiary contracts with tenants in line with company compliance standards
• Enter documents and information into OLS
• Process accounts payable in accordance with commission and other agreements
• Conduct corporate ID searches
• Track all critical lease dates (execution, possession, option notice, expiration) and keep internal files accurate and up to date
• Manage the department's step-down language database
• Proofread documents for accuracy and consistency
• Take on other duties as needed

What You Bring

• Experience as a Legal Administrative Assistant
• Minimum 3 years in commercial real estate as a Legal Assistant or Paralegal
• Bachelor's degree (paralegal certificate is a plus)
• Strong knowledge of Microsoft Office
• Excellent planning, organizational, and follow-up skills
• Meticulous attention to detail
• High ethical standards and professional integrity
• Ability to work independently and as part of a team
• Ability to multitask and perform well under pressure
• Notary Public license (a plus)

Why ONNI

• Hands-on exposure to a wide range of commercial leasing transactions
• Mentorship and a team that supports your learning and development
• A progressive, growth-minded culture with real opportunities to advance
• The stability and scale of an industry-leading, privately owned company

Ready to grow your career in commercial real estate? Apply today and join ONNI Group.

Onni Properties, LLC (“Onni”) will consider qualified applicants with arrest or conviction records for employment in accordance with the California Fair Chance Act, the Los Angeles County Fair Chance Ordinance for Employers and the City of Los Angeles Fair Chance Initiative for Hiring, and other local ordinance, as applicable. You do need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if Onni is concerned about a conviction or convictions that is/are directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction(s), provide mitigating evidence, or challenge the accuracy of the background report. A criminal history may have a direct, adverse and negative relationship upon certain job duties of this employment position, and such criminal history may result in the withdrawal of a conditional offer of employment.

Find out more about the Los Angeles County Fair Chance Ordinance at https://opportunity.lacounty.gov/wp-content/uploads/2024/03/FCO-FAQ-Final-Updated-with-Recommendations.pdf. Find out more about the California Fair Chance Act by visiting the Civil Right’s Department Fai Chance Act webpage: https://calcivilrights.ca.gov/fair-chance-act/

Salary Range:

$70,304.00 - $75,000.00 Salary

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.