Legal Assistant-Litigation Legal Assistant

Accountabilities:

• Maintain accurate and up-to-date client, case, contact, and matter information within practice management and CRM systems, ensuring records remain organized and reliable.
• Organize, label, maintain, and review legal files and case documentation, while preparing basic legal documents, correspondence, forms, pleadings, and other materials using approved templates and case-specific information.
• Manage calendars by adding hearings, meetings, deadlines, and case-related events, proactively monitoring upcoming deadlines and communicating pending tasks to attorneys and paralegals.
• Provide day-to-day administrative and legal support across multiple active matters, balancing competing priorities while ensuring assignments are completed accurately and on time.
• Support prospective client screening, scheduling, and follow-up activities in accordance with established procedures, including approximately three to four outbound follow-up calls per week when required.
• Communicate with clients, opposing counsel, and other parties through phone and email, follow up on outstanding documentation and case requirements, and send routine correspondence as directed.
• Take accurate notes during internal meetings and case discussions, assist with preparing case timelines, review documents carefully before submission or distribution, and maintain confidentiality when handling sensitive legal information.
• Demonstrate initiative by seeking clarification when instructions are unclear, applying feedback constructively, and proactively offering support to team members when additional assistance is needed.

Requirements

• Previous experience as a Legal Assistant, Administrative Assistant, Litigation Assistant, or in a similar legal or administrative support role is preferred, with plaintiff-side litigation experience considered an advantage but not required.
• Strong organizational and time-management abilities, with exceptional attention to detail and accuracy when managing legal documentation, records, deadlines, and case information.
• Excellent verbal and written communication skills in English, with the ability to communicate professionally with attorneys, paralegals, clients, opposing counsel, and other external parties.
• Ability to manage multiple priorities and active matters simultaneously while consistently meeting deadlines in a fast-paced environment.
• Comfortable working independently, taking ownership of assigned responsibilities, and collaborating effectively with a broader legal team.
• Professional judgment and discretion when working with confidential legal and client information.
• Comfortable using phone and email for client communication and follow-up activities, with the ability to receive feedback positively and incorporate it into future work.
• Familiarity or willingness to work with practice management systems, CRM platforms, VOIP phone systems, email and calendar tools, internal communication platforms, and Microsoft Office or Google Workspace.

Benefits

• Monthly compensation of 1,150 to 1,220.
• Fully remote position based in Brazil.
• Monday through Friday schedule, working from 8:00 AM to 5:00 PM Pacific Standard Time (PST).
• Opportunity to support a dynamic litigation practice while developing experience across legal administration, case coordination, client communication, and document management.
• Remote work environment with exposure to U.S.-based legal operations and structured legal support processes.