Legal Secretary

About the Role

We are seeking a Legal Secretary to join a close-knit practice in Singapore in a full-time, permanent role. Providing support at Partner level, you will help keep the practice running smoothly through client file management, billing and financial administration, client relationship and business development coordination, diary and travel management, and document production.

Your day-to-day focus will be keeping client matters organised and fee earners supported. You will manage client files and document production, coordinate diaries and travel, assist with billing and financial activities, and support client relationships and business development coordination.

You will work alongside two other secretaries, with additional support resources available when needed. Reporting to the Legal Support Team Leaders and the Legal Support Manager, Asia, you will bring a flexible, collaborative approach and a commitment to delivering a high-quality, timely legal support service as part of a high-performing team.

Key Responsibilities

• Provide dedicated secretarial support at Partner level, working closely with lawyers and your fellow secretaries to keep the practice running smoothly.
• Coordinate diaries, meetings and travel, and manage calls and correspondence with clients and colleagues.
• Prepare and organise documents, client files and trial bundles, including scanning, printing and archiving.
• Support billing and financial administration, including draft bills, invoices, disbursements and expense claims.
• Assist with e-litigation filings, circulate court documents, track hearing dates and carry out cause book searches.
• Maintain spreadsheets and prepare reports, and help coordinate client relationship and business development activities.
• Prioritise deadlines and provide flexible support with ad hoc tasks, including occasional reception cover and errands as required.

About You

You are an organised, proactive legal secretary who enjoys building strong working relationships and being part of a close-knit team. You will bring:

• Proven legal secretarial experience supporting senior lawyers, including at Partner level; Personal Assistant experience is an advantage.
• A recognised secretarial qualification and a strong academic record.
• Proficiency in Outlook, Word, Excel and PowerPoint, with accurate typing of 60+ wpm.
• Strong spelling, grammar and legal terminology, with a keen eye for detail.
• Clear communication and organisation skills, with the ability to balance priorities and meet deadlines.
• A calm, professional approach, sound discretion and a commitment to confidentiality.
• A flexible, positive team spirit and the initiative to anticipate what needs doing.

The Firm

When you work at Clyde & Co, you join a team of 500 partners, 2,400 lawyers, 3,200 legal professionals and 5,500 people in nearly 70 offices and associated offices worldwide. Our values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for both our clients and our firm. We work as one, excel with clients, celebrate difference and act boldly. We are committed to operating in a responsible way by progressing towards a diverse and inclusive workforce that reflects the communities and clients it serves. We are devoted to providing an environment in which everyone can realise their potential, using its legal and professional skills to support its communities. We do this through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment, including through our commitment to the SBTi Net-Zero standard and the setting of ambitious emissions reduction targets.

Our Commitment

Clyde & Co is proud to be an equal opportunities employer. Our values encourage us to support fairness, celebrate diversity and prohibit all forms of discrimination in the workplace to allow everyone to excel at work. Therefore, we welcome and encourage all applications from suitably qualified individuals, regardless of background or identity. Learn more about our interview process.

A Note on Privacy

Please take a moment to read our privacy notice. This describes what personal information Clyde & Co (we) may hold about you, what it’s used for, how it’s obtained, your rights and how to contact us as a data subject.

If you are submitting a candidate as a Recruitment Agency Partner, it is an essential requirement and your responsibility to ensure that candidates applying to Clyde & Co are aware of this privacy notice.

This is the job description as constituted at present; however, Clyde & Co reserves the right to reasonably amend it in accordance with the changing needs of the business.