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Sydney, New South Wales, Australia
Onsite
When you join ASX, you’re joining a company with a strong purpose – to power a stronger economic future by enabling a fair and dynamic marketplace for all.
In your new role, you’ll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.
Want to know why we are a great place to work, click on the link to learn more.
www.asx.com.au/about/careers/a-great-place-to-work
The ASX team brings together talented people from a diverse range of disciplines.
We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.
We’re proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we’re committed to a fair and inclusive workplace where everyone can thrive.
About the role:
Working as part of the Office of General Counsel team to provide legal operations and administrative assistance to all functions that report into the Group General Counsel. This is an onsite role, 5 days per week in our Martin Place office with an ASAP start available.
What you will be doing:
• Maintaining several excel based registers for the team such as leave, invoices, contracts and CLE/CPD points
• Processing invoices and verifying company card transactions for General Managers
• Matter file creation in document management system
• Travel arrangements for General Managers including flights, hotels and car hire
• Assist with initial IT queries e.g. document management system, Word, PowerPoint
• Assist with document creation including formatting in line with ASX brand and style guidelines
• Maintain ASX Legal Contracts Register
• Assisting in organising team functions
• Other ad-hoc tasks as required, including printing, binding and shredding
• Distribution of incoming mail
• Manage requests in relation to desk bookings for GMs and wider team
• Updating of BCP
• Assist with collation of documentation for Group General Counsel Capability Statement
• Monitoring of shared OGC Team Administration mailbox and follow up as needed
• Supporting updates to rule books as needed
What you will bring:
Must have
Nice to have:
We make hiring decisions based on your skills, capabilities and experience, and how you’ll help us to live our values. We encourage you to apply even if you don’t meet all the criteria of this role.
If you need any adjustments during the application or interview process to help you present your best self, please let us know at careers@asx.com.au.
At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.
We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.
To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.