Want to know if this job is worth applying to?
Harrisburg, Pennsylvania, United States
Onsite
If you are currently on Young Life staff, please do not apply through this external jobs board. To apply for internal job opportunities, log in to Workday and use the Jobs Hub. Applying externally may delay your application and require you to resubmit internally.
Young Life requires all employees to sign a Statement of Faith. We recommend you read this statement before applying for any position.
Because of Young Life’s exclusive Christian purposes of evangelism and discipleship as set forth in its Articles of Incorporation and in these Bylaws, and to reflect what has always been and will continue to be the position of Young Life, specifically the Christian belief that each and every employee and volunteer of the corporation should minister as a servant of God with the primary responsibility of proclaiming the gospel of Jesus Christ and, as such, is an integral part of the Christian mission and ministry of the corporation,
Young Life shall only employ individuals or enlist volunteer leaders who: (a) profess a belief in Jesus Christ as their personal Savior and Lord; and (b) subscribe to the statements and policies required of all Young Life staff, including the Young Life Statement of Faith. Therefore, employees and volunteers of Young Life, during working and nonworking hours, shall: (i) be ready, willing and able to fulfill such ministry functions as may be required by the organization; (ii) refrain from conduct and statements that detract from the biblical standards taught and supported by Young Life, and (iii) abide by all policies and practices of Young Life including, without limitation, those related to religious belief or ministry activities.
Essential Duties:
1.Communication with Area and Regional Office
Review job hours, job description and expectations with Area Office & Regional Office
Meet with Area Director regularly to discuss upcoming events and tasks associated
Review with Area Director area structure, including:
Ministries
Associated volunteers
Meeting times and locations
Discuss the yearly communication plan for donors for your area
Know the difference between YL Fiscal Year, Calendar Year and Mission Year
2. Written and verbal communication as directed by Area Directors and based on specific area:
Respond to calls, voicemail, e-mail and phone calls in a timely and professional manner
Partner with area staff in creating content and graphics for donor and other mailing support including:
Promotional resources
Newsletters (EMMA, Canva, etc.)
Social Media
Banquet materials
Maintain area M-Site
3. Support area communication with area staff, area committee, volunteer team leaders and leaders
4. Track donations in YL Connect using financial reports
5. Utilizing YL Connect Volunteers and Staff-Volunteer Roster ensure all volunteers have completed any required screenings.
6. Maintain contact information within YL Connect including the following:
Update area donor information on a regular basis
Enter club card information into YL Connect with correct household, graduation year and ministry affiliations.
Update parent relationships in YL Connect
Maintain newsletter recipient database
Create and maintain banquet invitation list
Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners
Send newsletters
Under the direction of the area staff help manage Core Ministry Counts in YL Connect
7. Volunteer Leader Management
Add volunteers to YL Connect Volunteers
Renew volunteers when appropriate at expiration date
Create and manage distribution list
8. Event Administration
Camping
Update Area Ministry Site with camp details/registration
Communicate camp trip details to parents through email and/or Emma newsletters
Track participation, payments, health forms and how much each camper has earned in fundraisers in YL Connect
Communicate with parents about camp sign-ups, itineraries and health forms
Confirm transportation; confirm departure/camp departure with bus company
Order camp flyers or postcards for summer camp
Order camp t-shirts and other resources
Support nationally required leader training compliance
Manage camp registrations
Help facilitate school season weekend if applicable to your area(s)
Assist in deciding on camp cost for trips using Budget Tools
Local fundraising/events (Examples: Banquet/Golf Marathon/Auction/Other)
Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards
Track guest list, table sponsors, RSVP list and donations received from banquet
Manage invitations
Send follow up communications and thank you notes to banquet donors and sponsors
Communicate with sponsor
9. Contribute to Administration Collaboration
Share best practices among peers for all aspects listed above
Education:
Highschool Degree required.
Associate degree preferred
Ongoing education encouraged
Experience Required for the Job:
Previous administrative assistant experience preferred
Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint)
Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions
Good grammar skills and strong written and verbal communication skills
Ability to maintain confidentiality
Basic accounting skills
Detail oriented multi-tasking ability
Proven relational skills with both kids and adults
Initiative with developing processes/systems around events – data organization and maintenance
Great customer service skills
Job Specific Working Conditions: