Maintenance Planner

job purpose: Reporting to the Maintenance Manager and with limited supervision, the Maintenance Planner is responsible for planning and scheduling all maintenance activities for all shifts.  The Maintenance Planner must have a full understanding of and develop the preventative and predictive maintenance activities required to effectively maintain plant assets.  The Maintenance Planner will determine how an activity will be performed and who will perform said activity. The Maintenance Planner is responsible for facilitating communication between production departments and maintenance departments regarding maintenance plans and schedules. 

responsibilities: 

• Review and prioritize maintenance work orders, defining scope and required planning level.
• Develop detailed job plans including labor hours, skill requirements, materials, tools, and equipment availability.
• Integrate safety requirements into all work plans, including lockout/tagout procedures and hazard identification.
• Ensure quality assurance standards and compliance requirements are incorporated into maintenance activities.
• Gather technical documentation, drawings, specifications, contractor resources, and specialized equipment needed for execution.
• Create clear work instructions, assemble job packages, and coordinate parts kitting to improve efficiency and wrench time.
• Maintain and manage the CMMS, including work order administration, equipment records, maintenance history, backlog tracking, and reporting.
• Coordinate with contractors and plant personnel to communicate work scope, expectations, and maintenance requirements.
• Monitor work completion, close maintenance records, and collect feedback to improve future planning and execution.
• Build and maintain preventive maintenance schedules and plant maintenance trackers while coordinating priorities with supervisors, managers, and department leaders.

skills/qualifications required:

• High school diploma or equivalent with 7+ years of maintenance planning, mechanical, electrical, or supervisory experience.
• Strong mechanical and electrical aptitude with the ability to troubleshoot issues and implement root cause solutions.
• Experience using CMMS platforms and proficiency in Microsoft Office, spreadsheets, word processing, and project management software.
• Ability to read and interpret technical documentation, including vendor manuals, drawings, and P&IDs.
• Strong communication and interpersonal skills with the ability to collaborate effectively across maintenance, operations, vendors, OEMs, and leadership teams.
• Experience performing cost analysis, managing budgets, and preparing detailed repair reports and presentations.
• Strong organizational skills with the ability to manage multiple priorities, maintain confidentiality, and drive projects to completion.
• Commitment to maintenance best practices, continuous improvement, training, and process optimization.

working conditions and physical requirements:

• 8-10 hours sitting/standing/walking
• Work will be in active construction and equipment start up areas. Understanding of risks and safety requirements is an essential job function.

food safety requirements:

• Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety. 
• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas. 
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company. 
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system. 
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system. 
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected. 
• In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required. 

how fairlife nourishes you:

At fairlife, we believe in better — and that includes how we support our people. We offer a comprehensive suite of benefits and wellbeing resources designed to support you physically, emotionally, socially, and financially, both in and out of work.

• Comprehensive medical, dental, and vision coverage, effective day one!
• Supplemental health plans (hospital indemnity, accident, and critical illness insurance)
• Paid Time Off to recharge and support work-life balance
• Paid parental leave & adoption assistance (up to $10,000)
• Parental support & family care benefits, including childcare resources and lactation support
• 401(k) to support retirement planning with up to 9% in employer match
• Wellness reimbursement (up to $500 for qualified wellbeing expenses)
• Employee Assistance Program (EAP) for emotional wellbeing and work-life support
• Company-paid life insurance and short-term disability
• Employer HSA funding (for HDHP participants)
• Tuition reimbursement (up to $10,000) and student loan repayment ($200/month)
• Learning & development programs to unlock your full potential
• Rewards & recognition, matching gifts, free product, and Business Resource Groups

fairlife’s nour!sh program is designed to meet you where you are — supporting your individual wellbeing journey while enabling you to do your best work every day.

position location: Webster, NY

reports to: Maintenance Supply Supervisor

travel requirements: 0% - 10%