Maintenance Supervisor, Stockroom

job purpose:

The Maintenance Stockroom Supervisor leads the people and processes that make maintenance work ready to execute. The role owns stockroom organization, spare parts control, MRO buying execution, inventory accuracy. This supervisor directly leads stockroom personnel, and MRO buyers. The supervisor maintains a visible presence on the plant floor and works with Operations, Maintenance, Engineering, Reliability, and approved suppliers to reduce delays and strengthen equipment reliability.

responsibilities:

Stockroom and Material Control

• Lead day-to-day stockroom operations, personnel assignments, training, safe material handling, and standard work.
• Ensure materials are received, verified, entered in D365/Dynaway, labeled, and put away without unnecessary delay.
• Own cycle count execution, investigation of discrepancies, location accuracy, and inventory transaction discipline.
• Maintain appropriate min/max levels and critical spares in partnership with Maintenance and Reliability Engineering.
• Track backorders, stockouts, aging receipts, obsolete material, and parts returns; resolve or escalate constraints.
• Maintain housekeeping, storage controls, access discipline, and efficient picking and kitting practices.

MRO Purchasing and Buyer Supervision

• Direct daily priorities, workload, coaching, and performance of assigned MRO buyers.
• Ensure requisitions and purchase orders are timely, accurate, properly approved, and aligned with maintenance priorities and purchasing requirements.
• Monitor open and overdue purchase orders, supplier acknowledgments, lead times, and delivery commitments; require timely expediting and escalation of critical parts.
• Coordinate RFQs, supplier follow-up, price and availability comparisons, and resolution of receiving or invoice discrepancies within delegated authority.
• Review MRO purchasing trends, emergency freight, duplicate orders, and cost-reduction opportunities while preserving equipment reliability and material availability.

Leadership and Cross Functional Coordination

• Set daily priorities, coach assigned employees, provide timely feedback, and address performance gaps consistently.
• Maintain regular floor presence with technicians, production personnel, and plant Leadership.
• Participate in daily direction setting and communicate material, vendor, and parts availability risks promptly.
• Partner with the MRO buyer and suppliers to support lead times and expedites while following purchasing controls.
• Advance TPM, reliability, continuous improvement, and standardized CMMS practices.
• Safety and Compliance
• Model safe work practices and ensure applicable LOTO, PPE, food safety, GMP, and facility requirements are followed by direct and indirect employees.
• Support equipment traceability, controlled storage, and documentation required for a food manufacturing environment.

skills/qualifications required:

• Ability to handle ambiguity and work in a fast paced, entrepreneurial environment
• Five or more years of relevant experience in industrial maintenance support, MRO inventory, planning, or manufacturing operations; equivalent combinations of education and experience considered.
• Demonstrated ability to direct work, coach employees, resolve operational issues, and sustain standard processes.
• Practical understanding of maintenance work orders, equipment spares, inventory controls, and planned maintenance.
• Working knowledge of the MRO purchasing cycle, supplier follow-up, purchase order controls, and receiving reconciliation.
• Experience using a CMMS or ERP; D365/Dynaway experience preferred.
• Strong Excel, communication, prioritization, and cross-functional coordination skills.
• Experience in food, dairy, beverage, or other continuous process manufacturing preferred.

working conditions and physical requirements:

• List where necessary
• 8 hours sitting/standing/walking
• Ability to lift up to 50 lbs.
• Reaching/bending requirements (if any)
• Exposure to hazards (machinery, confined spaces, etc.)
• Specific atmospheric conditions
• Any other physical requirements

food safety requirements:

• Notify supervision of any repairs or adjustments that are required that may affect product quality or food safety.

• Understand, observe, and comply with the handling and usage of the color-coded container policy while in the Production Areas.
• Perform all duties necessary to meet Company, Customer and/or Government requirements/standards as prioritized by the Company.
• Ability to initiate action to prevent the occurrence of nonconformities relating to Food Safety and the Quality of the product, processes, quality system, or safety system.
• Identify and record any problems relating to Food Safety and the Quality of the ingredients, processes, quality system, or safety system.
• Control further processing or delivery of nonconforming product in terms of Food Safety and Quality issues until the deficiency or unsatisfactory condition has been corrected.
• In the event of absence, another employee with the same skill level will assume the duties and responsibilities as required.

 

position location: Webster, NY

reports to: Senior Maintenance Manager

travel requirements: 50% to start than <10%

exempt/nonexempt: exempt