Want to know if this job is worth applying to?
United States
Remote only
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Manager, Financial Operations and Disbursements based in the United States.
Take the lead in managing end-to-end financial operations, ensuring the accurate, timely, and secure movement of funds across complex payment and accounting workflows. As Manager, Financial Operations and Disbursements, you will oversee fund allocation, payment processing, reconciliations, vendor payables, and financial reporting while maintaining strong internal controls and regulatory compliance. Working closely with accounting, treasury, compliance, and program management teams, you will drive operational efficiency and ensure seamless financial processes. You will also identify opportunities for automation, strengthen financial controls, and use performance metrics to improve accuracy and productivity. In addition to managing critical financial activities, you will lead, coach, and develop a team of professionals. This fully remote leadership opportunity combines financial expertise, operational oversight, and people management in a collaborative environment.
As Manager, Financial Operations and Disbursements, you will oversee financial workflows from initial fund allocation and approval through payment execution, reconciliation, and reporting. Your main responsibilities will include:
Manage end-to-end fund allocation, approval, and disbursement workflows, establishing priorities and coordinating activities to meet operational requirements and payment deadlines.
Maintain effective financial controls, approval processes, and documented procedures to ensure compliance with internal policies, regulatory requirements, and applicable accounting standards, including GAAP.
Oversee the preparation, validation, submission, and reconciliation of payment files, investigating rejected transactions, reversals, and exceptions while ensuring timely resolution.
Supervise secure and accurate payment processing through checks, wire transfers, ACH/NACHA transactions, and other disbursement methods.
Monitor payment activity, investigate discrepancies, document anomalies, and communicate significant operational issues and corrective actions to relevant stakeholders.
Build and maintain productive vendor relationships, resolving payment inquiries and reconciliation discrepancies in collaboration with internal teams.
Evaluate existing financial processes, strengthen controls, and identify opportunities for automation to reduce manual work, errors, and operational costs.
Monitor key performance indicators, including payment accuracy, processing timelines, exception trends, and outstanding reconciliations, identifying bottlenecks and reporting operational risks.
Oversee assigned month-end and year-end closing activities, including accruals, journal entries, account reconciliations, financial analysis, and reporting.
Monitor cash activity related to passthrough vendor payables and associated receivables, coordinating collections and payment schedules while escalating funding or collection concerns.
Maintain accurate transaction records and supporting documentation to ensure transparency, audit readiness, and timely responses to information requests.
Collaborate with accounting, compliance, treasury, and program management teams to resolve cross-functional issues and maintain effective financial workflows.
Lead, coach, and develop team members through regular one-on-one meetings, performance evaluations, constructive feedback, and professional development opportunities.
Establish clear expectations and ensure employees have the training, resources, and guidance needed to perform successfully.
Support additional financial and operational responsibilities as assigned by management.
The ideal candidate combines strong financial operations expertise with proven people management capabilities, analytical skills, and a commitment to accuracy and continuous improvement. The following qualifications and competencies are required:
Bachelor's degree or equivalent relevant professional experience.
At least 5 years of experience in financial operations, accounting administration, or disbursement management, with demonstrated impact at the team or process level.
Previous experience in third-party administrator (TPA) accounting is required.
At least 3 years of supervisory experience, demonstrating strong coaching, feedback, accountability, collaboration, decision-making, and people leadership skills.
Experience managing claim-based revenue, accounts receivable and payable cycles, payment processing, and related reconciliations.
Strong analytical abilities, including experience validating large datasets, identifying trends and discrepancies, investigating root causes, and developing practical solutions.
Advanced Microsoft Excel proficiency for financial analysis, reconciliations, and reporting. Intermediate Microsoft Access knowledge is preferred.
Experience with accounting and financial systems, including financial reporting, account reconciliations, accruals, journal entries, and month-end and year-end closing processes.
Strong understanding of payment operations, including checks, wire transfers, ACH/NACHA processes, payment file controls, and exception management.
Knowledge of internal financial controls and applicable accounting standards, including GAAP, with the ability to maintain accurate documentation and support audit readiness.
Proven ability to prioritize competing demands, allocate resources, manage multiple financial workflows, and consistently meet deadlines without compromising accuracy.
Excellent written and verbal communication skills, with the ability to collaborate across departments and resolve complex operational issues.
Strong research, problem-solving, and decision-making capabilities, including the ability to assess financial risks and escalate concerns appropriately.
Demonstrated experience improving processes, monitoring operational performance metrics, and implementing workflow enhancements or automation initiatives.
Strong leadership competencies, including accountability, execution management, customer focus, coaching, collaboration, and employee development.
Ability to work effectively in a fully remote environment and maintain a reliable internet connection through cable broadband or fiber-optic service, with minimum speeds of 100 Mbps download and 25 Mbps upload.
Salary: Annual base salary ranging from $75,000 to $80,000.
Remote Work: Fully remote position with the flexibility and convenience of working from home.
Medical Insurance: Comprehensive medical coverage.
Dental and Vision Insurance: Benefits supporting employees' overall health and well-being.
Life and Disability Insurance: Financial protection and additional security.
Paid Time Off: Generous PTO to support work-life balance.
Tuition Reimbursement: Financial assistance for eligible professional and educational development.
Employee Assistance Program (EAP): Resources and confidential support for personal and professional challenges.
Technology Stipend: Financial support for technology-related needs when working remotely.
Total Rewards Package: Competitive compensation and benefits designed to support employees' health, financial security, and professional growth.