Manager, Product Stewardship & Regulatory Affairs (US-Canada)
FT Exempt Remote
SUMMARY:
Responsible for leading the day-to-day activities of Azelis SHEQ/Product Stewardship & Regulatory Affairs (PSRA) for the applicable markets across the United States and Canada. Accountable for regulatory compliance, product stewardship, licensing and permitting, customer and supplier support, regulatory risk management, transpotation complaince, and development of the PSRA team. Ensure the transactions of business units comply with the applicable regulations in force and be kept current on changes to regulations or related information. Must maintain efficient teams by ensuring that employees demonstrate the skills and attitude required to perform their duties to adequately meet the needs of Azelis. Communicate the needs of the SHEQ-PSRA team to the PSRA Director.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Ensure the management of the PSRA department to maintain a healthy working environment and optimize the contribution of each employee in
- Leading and developeming a high-performing PSRA team through coaching, mentoring, performance management, succession planning, and professional development
- Establishing departmental goals, KPIs, service level expectations, and resource priorities aligned with business objectives
- Driving continuous improvement initiatives to improve service quality, regulatory compliance, and operational efficiency
- Recruitment, hiring and integration of new employees
- Applying management practices that create accountability for achieving objectives
- Accompanying the team and fostering the development of employee skills
- Supervising the day-to-day activities of the team, recognizing the good moves and addressing problem situations and performance gaps
- Providing support to the team in problem solving
- Optimizing work processes to ensure optimal internal efficiency
- Managing daily operations of the SHEQ-PSRA team which includes
- Monitor and interpret regulatory developments impacting business operations
- Lead implementation of regulatory changes across affected markets and business units
- Provide regulatory guidance to commercial, suppy chain, operations, and leadership teams
- Assess regulatory risks associated with new products, suppliers, acquisitions, and market expansion initiatives
- Represent Azelis during regulatory inspections, audits, and agency interations
- Provide regulatory support to customers and suppliers regarding product compliance, registrations, certifications, ingredient acceptability, transportation classifications, and market access requirements
- Support commercial growth through participation in customer meetings, supplier reviews, product evaluations, and new business opportunities
- Ensure compliance with applicable legislation (product compliance and HSE regulations).
- Manage product document control of all regulatory and applicable documents on products.
- Manage set up and compliance of items on local ERP (documents and regulatory alerts).
- Oversee regulatory master data governance within ERP and related business systems, ensuring accuracy of classifications, documentaiton, hazard information, and compliance notifications
- Manage compliance of Safety Data Sheets created by the Data Support Centre in India as necessary.
- Assist with implementing and maintaining any other applicable certification standards as necessary (ISO 14000, GMP, GMP+, RSPO, etc.)
- SHEQ-PSRA KPI implementation and management
- Manage all internal and external non conformances with regards to off spec and quality complaints from customers
- Establishing and communicating objectives for internal follow-ups
- Maintain knowledge of the various regulations and training of employees on the regulations relevant to Azelis and relating to the performance of their work (i.e., TSCA, OSHA, EPA FIFRA, EPCRA, DOT, DEA, CEPA, WHMIS, TDG, PCPA, etc.)
- Change control management on existing products/suppliers.
- Review and approve quality agreements with suppliers, customers and logistics service providers.
- Participate in management meetings of the business entities to ensure good communication across all market segments with regards to regulatory issues.
- Maintaining permits, licenses, registrations, and certifications required to support operations throughout the United States and Canada (i.e., state chemical registrations, pesticide registrations, environmental permits, facility licenses, etc)
- Ensure the visibility of Azelis in government committees, market and other associations to develop an efficient business network.
- Contribute to developing and maintaining excellent teamwork with all Azelis departments and other groups when applicable, proactively communicating and sharing best practices to increase the efficiency and consistency of the group
- Contributing and collaborating in the development of computerized systems, evaluating any new functions that apply to SHEQ functions, to automate working methods, ensure compatibility and relevance, and identify issues before the implementation of the new functions.
- Contribute to special projects by bringing expertise related to SHEQ to meet various business needs.
- Continued development of expertise in relation to the regulations by maintaining current knowledge of the laws and regulations to provide updated information and respond quickly and accurately to customer requests, internal personnel and suppliers.
- Providing internal support by carrying out any other responsibilities entrusted to them in order to enable Azelis to respect its service offer and/or to achieve its objectives.
OTHER RESPONSIBILITIES INCLUDE (but not limited to):
- Understand and adhere to/follow the department procedures and policies
- Adhere to and support the principles of Responsible Distribution™.
- Assume other activities and responsibilities from time to time as directed.
- Additional resbonsabilities may be assigned as needed.
- The incumbent must demonstrate independence in performing tasks and be proactive in developing and maintaining knowledge. The holder must demonstrate a good sense of analysis and judgment dealing with problematic situations and / or emergency and be able to propose solutions. It is expected that the incumbent follows established company policies and consult as needed a superior when problematic situations arise with potential impacts.
- Ability to travel domestically and internationally up to 20-30% as required
COMPETENCIES:
To perform the job successfully, an individual should demonstrate the following competencies:
Regulatory Expertise – Demonstrates advanced knowledge of chemical regulations and product stewardship principals. Interprets regulatory requirements and translates them into practical business guidance
Influencing Skills – Successfully builds concensus across commercial, operational, and executive stakeholders
Risk Management – identifies compliance risks and develops practical mitigation strategies while supporting business growth
Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs workflows and procedures.
Design - Generates creative solutions; Translates concepts and information into images; Uses feedback to modify designs; Demonstrates attention to detail.
Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Demonstrates group presentation skills and a good command presence; Participates in meetings.
Written Communication - Writes clearly and informatively; Presents numerical data effectively.
Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
Business Acumen - Understands business implications of decisions; Displays orientation to profitability; Demonstrates knowledge of market and competition; Aligns work with strategic goals. Significant level of experience in running a chemical distribution entity.
Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources. Has a strong command of margin optimization opportunities within the operation.
Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically.
Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
- The incumbent must demonstrate independence in performing their tasks and be proactive in developing and maintaining knowledge. It is expected that the incumbent will oversee the team and be able to contribute to the resolution of complex issues. The incumbent must be able to identify any deviation from applicable laws and standards and take the necessary steps to remedy the deficiencies and consult with their supervisor as required. The incumbent must demonstrate a good sense of analysis and judgment in dealing with problematic and/or urgent situations and be able to identify solutions.
- Minimum 5 years’ experience in a chemical-related field
- Minimum 5 years’ experience as manager of a quality or regulatory department
- Minimum 3+ years of people leadership experience preferred
- Experience supporting chemical distribution, speciality chemicals, ingredients, or manufacturing environments strongly preferred
- Knowledge of US/Canada regulations for chemicals an asset.
- Excellent communication, critical thinking, and collaboration skills.
- Excellent time management and priority setting skills.
- Strong analytical skills, attention to detail and accuracy
- Demonstrated ability in solving various issues
- Excellent ability to work in teams and manage staff in a dynamic environment.
- Strong ability to adapt and evolve in a dynamic and constantly evolving environment
- Negotiation skills and political savvy to interact with the various authorities as well as with employees
- Sense of ownership and drive: self-starter and problem solver who shows a bias for action, acts promptly to remove "roadblocks" and ensures accountability to get things done in a timely manner.
- Computer Skills: Word; Excel; PowerPoint; Outlook; ERP; SharePoint; Quality Software
- The requirements of the job will develop and change due to the needs of the business and the employee will be expected to adapt to these changes. This list is not absolute, and the employee will be expected to carry out any tasks and duties for which they are trained.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
COMPUTER SKILLS:
To perform this job successfully, an individual should have knowledge of Internet software; Inventory software; Order processing systems; Project Management software; Spreadsheet software and Word Processing software.
PHYSICAL DEMANDS:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
