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City of Albany, New York, United States
Onsite
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The Manager, Property Administration reports to the Director of Real Estate and Space Planning and supports the college's occupancy management, property administration, and campus move functions. The Manager maintains campus space data, occupancy records, and floor plans; coordinates campus relocations; supports leased and owned properties. This is an important role that requires attention to detail, excellent interpersonal and organizational skills, and an ability to collaborate with a diverse set of stakeholders.ESSENTIAL JOB DUTIES
Manage lease records and maintain tracking system for properties owned and leased by the college, including lease terms, critical dates, operating expenses, and occupancy information. Calculate and administer tenant allocations for real estate taxes (RET), common area maintenance (CAM), and other applicable occupancy-related charges.
Serve as tenant liason and provide excellent customer service to tenants related to any aspect of their tenancy, including but not limited to tenants’ waste management practices and safety of egress areas.
Maintain accurate faculty and staff location data, and manage the data as needed when employees are onboarded or departed.
Implement and coordinate space moves throughout the campus approved by Senior Leadership. Draft scopes of work and oversee all minor capital projects and relocations to ensure design standards are adhered to.
Perform regular inspections of college’s buildings, monitoring cleanliness and the curb appeal.
Manage furniture on campus, including the purchase, delivery and assembly of new furniture, and the inventory of existing furniture in use and in storage.
Maintain the interior and exterior signage program across campus adhering to campus standards.
Serve as liason with Property Managers or owners of leased properties in relation to the cleanliness of offices, key and security issues, work orders, and building access. Inform college stakeholders of any activity that may interfere with normal business operations
Responsible for responding to emergencies during off-hours
Perform other miscellaneous duties as assigned
QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.
Bachelor's Degree in a related field required
3-5 years of experience in facilities management, property administration, commercial real estate, or a related field required.
Professional certifications related to property management, facilities management, or real estate are preferred.
KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
Exceptional accuracy and attention to detail required
Ability to read and understand legal documents
Good math skills
Intermediate to Expert proficiency in MS Excel and the ability to learn new software easily
Ability to interpret architectural and engineering drawings.
Working knowledge of occupancy management, and facility utilization analysis.
Ability to tour a property and identify safety issues and construction flaws
Ability to schedule and supervise student workers
Excellent organizational skills and the ability to maintain multiple projects simultaneously and to prioritize tasks
Self-starter with excellent interpersonal communication and problem-solving skills
PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
This position is moderately active in nature, movement throughout the college buildings is routinely required.
Ability to have continuous oral and written communication with clients, co-workers and supervisors is essential.
Repetitive movements, frequent lifting of up to 30 pounds, reaching, pushing, stooping, climbing, and the ability to read a computer screen, detect color-coding, and read fine print will be expected.
IN-OFFICE EXPECTATIONS
This position requires an in-person presence on the Boston Campus during the work week.
Grade of Position: 23-08NEEmployment Category: Regular
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Scheduled Weekly Hours: 36.25Division of Physical & Digital InfrastructureIn addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.
Please refer to our benefits website for a full list of benefits and eligibility requirements.
