Material Coordinator

Reporting to the Manager, Materials, the Materials Coordinator is responsible for coordinating the planning, tracking, receiving, documentation, and release of materials in support of construction. The role ensures materials are available when required, properly documented, and aligned with project schedules, quality requirements, and field execution needs, while maintaining accurate records to support audit and turnover requirements.

What You Will Be Working On

Material Planning & Coordination

• Coordinate the procurement, delivery, and movement of construction materials to project sites.
• Review project schedules, drawings, and material take-offs to identify material requirements.
• Work with project teams to forecast material needs and establish delivery schedules.
• Monitor material availability and proactively address potential shortages or delays.
• Coordinate the return, transfer, or disposal of excess materials.
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• Maintain accurate inventory records for materials, tools, and consumables.
• Conduct regular inventory counts and reconcile discrepancies.
• Track material usage and provide inventory reports to project management.
• Ensure proper labeling, storage, and organization of materials on-site and in warehouses.
• Monitor stock levels and initiate replenishment requests as required.

 

Logistics & Delivery Management

• Schedule and coordinate material deliveries with suppliers, transportation providers, and site personnel.
• Verify deliveries against purchase orders, packing slips, and project requirements.
• Inspect incoming materials for quality, quantity, and damage.
• Resolve delivery issues, shortages, or discrepancies with suppliers and vendors.
• Ensure materials are delivered and stored in accordance with project schedules and site requirements.

 

Vendor & Stakeholder Coordination

• Liaise with suppliers, subcontractors, procurement teams, and project personnel.
• Support supplier performance reviews related to delivery reliability and material quality.
• Maintain strong working relationships with vendors to ensure timely and cost-effective service.
• Assist in obtaining quotations and sourcing alternative materials when required.

 

Documentation & Reporting

• Maintain accurate records of purchase orders, receiving reports, inventory transactions, and material transfers.
• Update material tracking systems and project databases.
• Generate reports on inventory levels, material consumption, delivery performance, and cost variances.
• Ensure all documentation complies with company policies and project requirements.

 

Safety & Compliance

• Ensure materials are stored, handled, and transported in compliance with safety regulations and company policies.
• Participate in site safety meetings and inspections.
• Identify and report material-related safety concerns.
• Support environmental and sustainability initiatives through waste reduction and material management practices.

 

Knowledge & Skills

• Strong understanding of construction materials, equipment, and supply chain processes.
• Experience with inventory management systems, ERP software, or project tracking tools.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to read construction drawings and material specifications.
• Strong organizational and time management skills.
• Excellent communication and stakeholder management abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and analytical skills.

What We Are Looking For

• Diploma, certificate, or post-secondary education in Supply Chain Management, Logistics, Business Administration, Construction Management, or a related field is preferred.
• Equivalent combination of education and experience will be considered.
• 3–5 years of experience in materials coordination, inventory management, logistics, procurement, or construction operations.

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.

Please note that this is a fixed term contract position.