Kalamazoo, Michigan, United States
Onsite
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The Medical Secretary II completes surgery scheduling of patients for physicians in the practice. Obtains necessary insurance authorizations for surgical cases. Provides codes for surgical cases for insurance authorization. Reviews work queues and/or posts charges into Practice Management System for provider hospital and office billing and/or simple surgical cases (e.g. Obstetrics and Gynecology), validating documentation with correct dates of service and confirming selection of appropriate billing codes. The Medical Secretary II completes required forms or letters as necessary. Employees providing direct patient care must demonstrate competencies specific to the population served.
Chemotherapy Infusion Scheduler: The infusion scheduler performs chemotherapy scheduling at the Bronson Cancer Center – Kalamazoo for Oncology and Hematology patients. These activities include scheduling complex oncology appointments including Labs, Physician/APP office visits, chemotherapy, injections, therapeutic phlebotomies, and diagnostic procedures. Makes schedule changes as they may occur on patient schedules or provider schedules. Ensures an accurate and safe schedule for the Cancer Center infusion room and manages schedules for radiation and gynecology oncology treatment patients from outside referrals.
The Infusion scheduler works closely with the providers, nursing staff, and other care team members to schedule accurate and safe treatments for the patient. They would communicate with patients continuously with appointment updates. They would handle phone calls regarding patient appointments. They would confirm treatments have an authorization prior to scheduling treatment appointments.
Trauma: The Medical Secretary II provides clinical and clerical support to 8 Physician’s & 5 Advanced Practice Providers. Completes required forms or letters as necessary. Employees providing direct patient care must demonstrate competencies specific to the population served.
High school diploma or general education degree (GED) required
6-12 months coding experience in a health care setting preferred
CPC preferred
For Trauma only:
Medical Assisting Certificate Required
• Must have working knowledge of ICD-9 and CPT coding with emphasis on area of specialty working in
• Strong medical terminology
• Ability to utilize word processing, spreadsheet, presentation programs, databases, and other software relevant to the job
• Requires excellent communication skills and positive customer relations orientation
• Must have excellent communication skills (orally, face to face and/or by telephone, and in writing) and a positive customer relations orientation
• Must be able to work independently and demonstrate effective problem-solving
Work which produces very high levels of mental/visual fatigue, e.g. CRT work between 70 and 90 percent of the time, and work involving extremely close tolerances and considerable hand/eye coordination for sustained periods of time.
The job produces some physical demands. Typical of jobs that include regular walking, standing, stooping, bending, sitting, and some lifting of light weight objects.
• Surgery Scheduling
o Perform surgery scheduling of patients for physicians in the practice with appropriate surgery department and block appropriate time in office.
o Obtain insurance authorizations for surgical cases.
o Obtain necessary documents and/or testing for patients.
o Coordinate surgery scheduling with other physicians.
o Communicate surgery date and time with patients and physicians.
• Professional Billing
o Reviews work queues and/or posts charges into Practice Management System for provider hospital and office billing, and/or simple surgery cases, validating documentation with correct dates of service and confirming selection of appropriate billing codes.
o Run reports (e.g., Charge Summary) as necessary for physician review and CBO.
• Maintain necessary spreadsheets tracking authorizations and surgical case/procedures.
• Relays messages to providers.
• General clerical duties including internal/external correspondence and answering telephones.
• Completes required forms or letters as necessary.
For Trauma only:
Agency Use Policy and Agency Submittal Disclaimer
Bronson Healthcare Group and its affiliates (“Bronson”) strictly prohibit the acceptance of unsolicited resumes from individual recruiters or third-party recruiting agencies ("Recruiters") in response to job postings or word of mouth. Unsolicited resumes sent to any employee of Bronson by Recruiters, without both a valid written agreement with Bronson and a direct written request from the Bronson Talent Acquisition Department for a specific job position, will be considered the property of Bronson. Furthermore, no fees will be owed or paid to Recruiters who submit resumes for unsolicited candidates, even if those candidates are hired. This policy applies regardless of whether the Recruiter has a pre-existing agreement with Bronson. Only candidates submitted through a specific written agreement with the Bronson Talent Acquisition Department for a named position are eligible for fee consideration.
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