Office Accounts Administrator (Permanent)

Office Accounts Administrator (Permanent)

Key Responsibilities:

• Process payments, invoices, and receipts; enter data into databases, and file hard copies.
• Prepare financial statements for managerial review.
• Organise expenditure files for presentation to clients.
• Verify weekly expenditure for accuracy and report discrepancies.
• Ensure all receipts are properly accounted for and assigned to clients.
• Generate management reports using Excel.
• Process refunds and perform other administrative tasks as needed.
• Maintain accurate and up-to-date records.
• Account for daily bank transactions and update spreadsheets by deadlines.
• Communicate with suppliers to resolve issues when necessary.
• Raise client statements and ensure all paperwork is authorised, coded, and correctly entered.
• Reconcile monthly credit cards with correct coding and within desired time frames.
• Make sure all relevant receipts are returned to the accounts department in a timely manner.
• Process SPRs and invoices for payment.
• Store and dispose of confidential paperwork correctly.
• Contact suppliers for any receipt queries.
• Assist with client purchasing requests, including packing and shipping items.
• Support visa applications, restaurant bookings, hotel arrangements, and other client-related tasks.
• Provide cover for colleagues during absences.
• Any tasks or responsibilities as requested by management within the scope of the position.

Knowledge and Skills:

• Experience in office administration.
• Experience processing invoices and handling stock control.
• Strong IT skills, including proficiency with MS Office (Word, Excel, Outlook) and the internet.