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New York, New York, United States
Onsite
Fi is looking for a highly organized and proactive Office Manager to ensure the smooth day-to-day operation of our NYC headquarters. You’ll be the go-to person for all things related to our physical office space—making sure everything runs efficiently, looks great, and supports a productive, dog-friendly workplace.
If you're operationally minded, service-oriented, and excited to be the backbone of our in-office experience, this role is for you.
Run the show: Manage all day-to-day office operations—snacks, coffee, equipment, mail, supply orders, and general upkeep. If it’s happening in the office, you’re on it.
Create an aesthetic, functional space: Keep the office organized, inviting, and inspiring. This means plants are watered, desks are clean, lighting is right, and the vibe is on point.
Be our point person: Own relationships with building management, vendors, cleaning crews, maintenance—ensuring everything runs like clockwork.
Drive in-person culture: Partner with our People team and Culture & Experience Specialist to roll out events, plan seasonal decor, and make the office a place people want to be.
Onboard like a pro: Prep new hire desks, manage access badges, and make sure everyone feels set up and welcomed on day one.
Handle logistics like a boss: Track office budgets, manage vendor contracts, receive and ship packages, and troubleshoot anything that gets in the way of smooth operations.
Level up the merch game: Help concept and distribute Fi swag, “welcome kits,” team gifts, and seasonal drops.
Be the friendly face of Fi: Greet guests, candidates, and team members, making everyone feel at home the minute they walk through the door.
Experience managing a fast-paced, in-office work environment
Organizational instincts and attention to detail that borders on obsessive
Clear communicator and confident executor—you don’t wait for permission to get things done
Warm, approachable energy with a natural instinct for hospitality
Eye for design and aesthetics—you care how the space looks and feels
Comfort working cross-functionally with People, IT, Finance, and Leadership