**The role**
We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors. This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri).
**How you’ll contribute**
* _Facility Management:_ Ensure the office space is well-maintained, organized, and conducive to a productive work environment.
* _Vendor Management:_ Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
* _Supplies and Inventory:_ Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
* _Administrative Support:_ Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.
* _Expense Management:_ Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
* _Event Coordination:_ Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
* _Employee Support:_ Assist with onboarding new employees, including workspace setup, IT support coordination.
* _Front Desk Operations:_ Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments.
* Ad-hoc Projects: Take on special projects as needed to support company growth and strategic [initiatives.Help](http://initiatives.Help) with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.
**What you need to succeed**
* 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
* Experience with executive calendaring and support in a remote environment
* Strong organizational and multitasking skills with exceptional attention to detail.
* Proactive problem solver who can handle multiple projects and deadlines with little supervision.
* Excellent written and verbal communication skills.
* Ability to manage sensitive and confidential information with discretion.
* Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
* Strong interpersonal skills, with a professional, positive, and approachable attitude.
* Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.
* Experience with basic budget management and office supply ordering is a plus.
* A passion for startup culture and a collaborative mindset.
* NY based with the ability and enthusiasm to work in office Monday-Friday
Visa sponsorship is not available for this role.
