Office Manager (Part-Time)

Responsibilities include:

Office Operations

• Serve as the primary point of contact for the London office, managing building relationships and external vendors.
• Oversee daily operations, ensuring a welcoming, organized, and efficient workspace.
• Manage visitor access, security protocols, and building pass administration.
• Maintain office inventory, including supplies, kitchen stock, and courier services.
• Ensure meeting rooms and communal areas are maintained to high standards.
• Proactively identify opportunities to enhance the office environment and workplace experience.

Business Operations

 

• Collaborate cross-functionally with Sales, HR, Finance, Marketing, IT, and Compliance teams.
• Lead operational projects and support office audits and compliance requirements.
• Liaise with IT to resolve office technology issues efficiently.
• Take ownership of operational challenges, ensuring swift, professional resolution.
• Provide flexible administrative support to meet evolving business priorities.
• Partner closely with the Sales team to support operational needs, including coordinating logistics for partner days, customer meetings, catering requirements, and preparation of printed collateral.

Employee Experience & Culture

• Act as the trusted internal point of contact for the UK team, fostering strong professional relationships.
• Coordinate logistics for collaboration days, catering, and onsite events.
• Support business activities, including customer visits, partner meetings, and internal gatherings.
• Facilitate a seamless onboarding experience for new starters and visitors.
• Drive creative initiatives that encourage office attendance and strengthen team culture.

 

Job Requirements:

 

We are seeking a proactive, organized problem-solver dedicated to operational excellence and a positive employee experience. You bring:

• Relevant Experience: Demonstrated success in Office Management, Operations, or Workplace Coordination.
• Operational Excellence: Exceptional attention to detail and a proven ability to thrive in fast-paced, evolving environments.
• Autonomy & Prioritization: A self-starter mindset with the ability to manage competing demands independently.
• Communication: Strong interpersonal skills, capable of building effective relationships at all levels.
• Adaptability: A flexible, positive, and collaborative approach to evolving business needs.
• Technical Proficiency: Proficiency in Google Workspace, Slack, Zoom, and Microsoft Office.
• Culture-Driven: A genuine commitment to fostering an engaging and welcoming office culture.
• Positive Spirit: A sense of humour and a 'can-do' attitude.

 

 

Working Pattern

• Part-time (3 days per week).
• Office-based in our London office (Liverpool Str area).
• Working days are flexible but attendance in the office is required on all working days.

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