Parts Receiving Coordinator

Company Description
For over 100 years, BlueScope continues to build on our reputation of quality brands and products, leading technology and a customer-first spirit. Through our global brands, we are one of the largest manufacturers of building solutions in the world. Our diverse, bright and inspired workforce is committed to bettering the communities we serve through breakthrough thinking and innovations. Your goals, ideas and perspective can help shape our future – we look forward to hearing them!   

  Job Description 

Job Title: Storeroom Shipping and Receiving Coordinator- Steelscape Kalama 

Department: Maintenance  

Job Title Reporting to: Senior Engineer- Steelscape Kalama  

The Parts Receiving Coordinator supports the Maintenance organization by receiving, checking in, stocking, documenting, delivering, and coordinating the flow of maintenance parts, materials, freight, supplies, and related shipments. This role partners with maintenance leaders, planners, engineers, technicians, storeroom personnel, parts coordination, production stakeholders, vendors, and carriers to ensure incoming parts are accurately received, safely handled, properly stored, and made available to support safe, reliable, and efficient plant operations. The position helps maintain accurate receiving records, inventory movement, storeroom organization, vendor-stocked consumables, outgoing shipments, and plant delivery service while promoting Zero Harm, good housekeeping, inventory accuracy, and responsive service to internal customers. 

KEY FOCUS AREAS 

Receiving, Freight, and Shipment Coordination 

• Check in UPS shipments and other incoming freight, verify correct receipt information, and route materials to the appropriate storeroom, maintenance, or plant location. 

• Inspect incoming packages and freight for basic receiving issues such as visible damage, missing information, incorrect quantities, or delivery deviations and communicate concerns for follow-up. 

• Prepare outgoing shipments and coordinate shipping documentation, packaging, staging, and carrier handoff as required by site process. 

• Maintain accurate receiving and shipment records using SAP, Microsoft Office, email, and other tracking tools as required. 

Storeroom Stocking, Inventory, and Parts Movement 

• Restock spare parts after they have been received and return unused spare parts to appropriate stock locations when they are not needed for a job. 

• Assign or support store locations for new stock items and maintain organized storage locations, labels, documentation, and housekeeping in the storeroom and related storage areas. 

• Perform cycle inventory counts, physical counts, periodic checks, and discrepancy follow-up to support inventory accuracy and reliable system information. 

• Update inventory levels based on non-work order stock issue slips and help maintain records of quantity, receipt, disbursement, price, and movement of stocked parts, materials, and supplies. 

Internal Customer Service and Plant Deliveries 

• Provide assistance to maintenance associates, planners, engineers, supervisors, and other internal customers in finding storeroom parts and understanding part availability. 

• Deliver parts to requisitioners and plant locations as needed to support maintenance execution, outage support, repair work, preventive maintenance, and project-related work. 

• Make part runs when required and support timely movement of materials between receiving, storeroom, maintenance areas, and production areas. 

• Communicate professionally and promptly with requestors when received parts, deliveries, or material movement require clarification or follow-up. 

Vendor-Managed Consumables and Materials Support 

• Ensure vendors are keeping consumable shelves in good order and communicate issues related to stock condition, replenishment, labeling, or housekeeping. 

• Support replenishment, bulk stock, and storeroom material control activities in coordination with the Parts Coordinator and maintenance stakeholders. 

• Identify repeat receiving, stocking, labeling, or location issues and elevate improvement opportunities that affect inventory accuracy or maintenance execution. 

• Support continuous improvement of receiving flow, storeroom organization, material handling, documentation quality, and maintenance customer service. 

Safety, Compliance, and Professional Conduct 

• Work safely and follow site expectations, PPE requirements, forklift and warehouse practices, material handling expectations, and applicable procedures when entering the maintenance shop, storeroom, mill, receiving, warehouse, or production areas. 

• Handle parts, freight, pallets, packages, consumables, and supplies in a safe and orderly manner while maintaining clean and organized work areas. 

• Maintain courteous, tactful, and professional relationships with internal customers, carriers, vendors, manufacturers, and co-workers. 

• Respond promptly to time-sensitive receiving needs, freight issues, part deliveries, outage-related material needs, and shipment follow-up items. 

FOUNDATIONAL EXPERIENCE 

Required Qualifications and Experience 

• High school diploma or GED required. 

• 3+ years of Demonstrated experience receiving, stocking, shipping, delivering, inventorying, or handling parts, materials, supplies, or freight in a manufacturing, maintenance, warehouse, storeroom, or similar operational environment. 

• Prior forklift training and practical forklift experience desired; ability to become qualified under site requirements if needed. 

• Ability to lift 50+ pounds and perform material handling duties including standing, walking, bending, reaching, carrying, moving freight, and working around warehouse and production activity. 

• Proficiency with Microsoft Office tools, especially Excel, Word, Outlook/email, and general office equipment; ability to learn and effectively use additional business systems. 

• Working knowledge of SAP or similar ERP, CMMS, inventory, receiving, warehouse, or materials management systems preferred. 

• Strong organization, follow-up discipline, attention to detail, and ability to manage multiple priorities in a fast-paced, time-sensitive environment. 

• Strong written and verbal communication skills with the ability to work professionally with carriers, vendors, internal customers, maintenance teams, and cross-functional stakeholders. 

• Ability to solve problems, reconcile discrepancies, use sound judgment, and work under pressure while meeting multiple and sometimes conflicting deadlines. 

• Ability to work safely in office, receiving, warehouse, storeroom, maintenance, and manufacturing environments and meet site PPE requirements. 

• Ability to work weekends, extended hours, outage support, or adjusted schedules when business needs require. 

Desired Qualifications 

• Experience with maintenance, reliability, preventive maintenance, MRO, spare parts, receiving, shipping, or storeroom processes. 

• Inventory management, cycle counting, material handling, forklift, vendor-managed inventory, warehouse, or parts-room experience. 

• Knowledge of accepted warehousing methods, inventory methods, receiving methods, stock location practices, material handling procedures, and safe storage of parts and supplies. 

• Experience supporting heavy manufacturing, steel, metal processing, construction products, industrial maintenance, warehouse, or production environments. 

SKILLS AND ABILITIES 

• Customer-focused service mindset with strong internal customer support. 

• Ownership, accountability, persistence, and strong follow-up through completion. 

• Ability to prioritize receiving needs, delivery risks, outage needs, part deliveries, inventory accuracy, and routine material handling work without losing accuracy. 

• Sound judgment when balancing safety, urgency, inventory accuracy, material handling requirements, delivery priorities, and business impact. 

• Clear communication, tact, and professionalism when working with suppliers, carriers, vendors, and internal stakeholders. 

• Detail-oriented approach to receiving accuracy, part locations, stock levels, documentation, and discrepancy resolution. 

• Ability to work independently with limited direction while aligning decisions with company procedures, approvals, and maintenance priorities. 

• Commitment to Zero Harm, housekeeping, continuous improvement, and reliable maintenance execution. 

Leading at BlueScope Attributes 

• Creative Problem Solver - Seeks and leverages diverse perspectives; fosters innovation and creative solutions; finds smarter solutions and uncovers value. 

• Change Facilitator - Models continual improvement; seizes opportunities to adapt; is optimistic about change and motivates others in the change journey. 

• Results Achiever - Delivers against continually higher levels of performance; strives for constant improvement; looks for ways to work smarter; pushes forward despite ambiguity. 

• Builder of Customer Value - Seeks to know customers deeply; walks in the customers shoes; constantly thinks about adding value to customer relationships. 

• Collaborative Partner - Seeks to understand; shares knowledge; builds and uses diverse networks for greater impact; uses a range of skills and approaches to influence others. 

• Capability Builder - Prioritises learning and development and stretch outside comfort zones; invests in strengthening capability; makes judgements that allow others to achieve their full potential. 

WORK ENVIRONMENT 

• Primary work is performed in receiving, warehouse, storeroom, maintenance, office, and plant areas with frequent interaction in the maintenance shop, mill/production areas, and related storage locations. 

• The employee may be required to enter areas near moving mechanical parts, mobile equipment, forklifts, overhead cranes, welding, burning, machining activities, hazardous chemicals, and hot or cold industrial conditions. 

• The noise level may be moderate to high in manufacturing, warehouse, receiving, or maintenance areas and may require hearing protection. 

• The employee must utilize required PPE when accessing designated manufacturing, maintenance, receiving, warehouse, or storeroom areas. 

• The role may require standing, walking, lifting, bending, reaching, material handling, forklift activity, computer work, and extended periods of prioritizing time-sensitive receiving and delivery requests. 

Base Pay Range: 65,100 - 81,950 Annual Salary. Also, a 401k Match Program, opportunity for advancement, additional bonus structure, and great health benefits package.

Additional Information
The preceding job responsibilities and tasks were designed to indicate the general nature and level of work performed by associates in this job.  It is not designed to contain or be interpreted as a comprehensive inventory of all job duties and responsibilities required of associates assigned to this job.  Associates may be required to perform other duties as assigned.  Additional job competencies, individual goals, and performance measurements are set at the department level.

The benefits are just as rewarding as the work at BlueScope.  To support our goal, we offer a total compensation plan and an outstanding benefits package that includes health insurance, life insurance, short and long term disability, paid time off, and retirement. 

EEO: Employer/M/F/Disabled/Protected Veteran

BlueScope is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status, as a protected veteran, among other things, or status as a qualified individual with disability.