Patient Abstractor

Accountabilities

Review and abstract medical records for new patients, accurately summarizing relevant clinical information in accordance with established procedures and departmental guidelines.
Ensure patient charts are complete, accurate, and prepared before initial appointments to support timely intake processes and effective clinical consultations.
Analyze medical documentation to identify essential patient information, relevant medical history, and other details required for appropriate chart preparation.
Serve as a point of contact and resource for moderately complex patient charts, applying sound judgment and a thorough understanding of medical documentation.
Follow established methods, procedures, and quality standards to maintain consistency and accuracy across patient abstraction activities.
Collaborate with intake leadership to understand departmental objectives, operational priorities, and broader organizational goals.
Identify missing, unclear, or inconsistent information in patient records and support appropriate follow-up to facilitate complete documentation.
Contribute to departmental efficiency by managing assigned records, meeting expected timelines, and helping ensure new patient charts are ready for review.
Maintain a strong understanding of relevant clinical terminology and documentation practices, particularly those associated with oncology when applicable.
Support continuous improvement in intake workflows by applying established best practices and communicating documentation challenges when necessary.
Requirements
High school diploma or equivalent.
At least 2–3 years of experience in the medical field, preferably in a healthcare, clinical administration, medical records, or patient intake environment.
Oncology experience is highly preferred, particularly familiarity with oncology-related medical records and clinical documentation.
Strong attention to detail and the ability to review, organize, and summarize medical information accurately.
Familiarity with medical terminology, patient charts, and healthcare documentation practices.
Excellent organizational and time-management skills, with the ability to prioritize tasks and complete patient abstractions before scheduled appointments.
Ability to handle moderately complex medical records, recognize relevant clinical information, and follow established procedures consistently.
Strong written and verbal communication skills, with the ability to collaborate effectively with intake teams and departmental leadership.
Ability to work independently while remaining aligned with departmental processes, quality standards, and operational objectives.
A dependable, methodical, and patient-focused approach to handling sensitive medical information.
Availability requirement: Must be able to work flexibly within the 7:30 a.m. to 4:30 p.m. Mountain Standard Time (Arizona time) scheduling window.
Work arrangement: Remote position available to candidates based in the United States.
Benefits
Remote work: Opportunity to work remotely from within the United States.
Full-time employment: A full-time position supporting essential patient intake and medical record preparation processes.
Meaningful healthcare impact: Contribute to the preparation of patient records that help clinical teams deliver informed, timely, and coordinated care.
Professional development: Gain experience in medical record abstraction, clinical documentation, and healthcare intake operations.
Collaborative environment: Work with intake leadership and healthcare professionals toward shared departmental goals.
Specialized experience: Opportunity to strengthen knowledge of medical documentation and, where applicable, oncology-related records.
Compensation: Pay is determined by relevant work experience, qualifications, and work location.
Inclusive workplace: An equal opportunity employment environment that values professional contributions and supports a diverse workforce.