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Mansfield, Massachusetts, United States
Onsite
Hours of Work :
8-5Days Of Week :
M-FWork Shift :
Job Description :
JOB TITLE: PATIENT REPRESENTATIVE
DEPARTMENT: PATIENT CARE FACILITY
SUPERVISION RECEIVED: REPORTS DIRECTLY TO OFFICE MANAGER
SUPERVISION EXERCISED: NONE
JOB SUMMARY: GREETS, INSTRUCTS AND SCHEDULES PATIENTS, REGISTERS PATIENTS INTO THE COMPUTER SYSTEM, AND DETERMINES THEIR INSURANCE BENEFITS. SERVES AS A LIAISON BETWEEN PATIENT AND CLINICAL SUPPORT STAFF.
DUTIES AND RESPONSIBILITIES (THIS LIST MAY NOT INCLUDE ALL OF THE DUTIES ASSIGNED.)
1. Maintains strictest confidentiality.
2. Greets patients in a prompt, courteous and helpful manner.
3. Checks-in patients, verifies and updates demographic and insurance information to the medical record. Assists patients with ambulatory difficulties. Follows office scheduling policies. Collects payments and enters charges into computer system.
4. Registers new patients into computer system and verifies all patients’ addresses, telephone numbers and insurance information.
5. Answers telephone, screens calls, takes messages, and conveys information to appropriate parties. Proficiency with medical office technology systems. Works multiple workques within the EMR. Schedules and maintains referrals within EMR, Right Fax and Leading reach. Travel to satellite practices for clinics in Midlothian and Grand Prairie as needed by he Practice Manager. Maintain adequate inventory of office supplies and ensure supplies are organized, replenished and readily available. Maintain and refresh lobby marketing materials and refreshments to ensure a professional and welcoming presentation. Check patients out and schedule follow-up appointments. Conduct chart prep, confirm patient appointments, reschedule patients, work patient medical record requests.
6. Maintains work area and reception area in neat and orderly manner.
7. Advises Practice Manager of problems and concerns in the Front Office and helps in problem solving.
8. Attends educational and staff meetings as scheduled.
9. Determine and input daily balance of charges and receipts as assigned by the Practice Manager.
Follows established policies and procedures; adheres to OSHA and Hipaa Regulations. Must be able to work with other staff members to foster a team approach to the highest quality of patient care and staff cooperation. Must be able to support the clinic efficiency and cohesion. Along with any other additional tasks assigned by leaders.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of front office procedures and medical terminology. Excellent grammar and spelling skills. Knowledge in operation of medical office technology systems. Skill in greeting patients and answering the telephone in a pleasant and helpful manner. Ability to speak clearly and concisely. Ability to read, understand, and follow oral and written instruction. Ability to sort and file materials correctly by alphabetic or numeric systems. Ability to establish and maintain effective working relationships with patients, employees, and the public.
EDUCATION
High school education or equivalent
EXPERIENCE AND SKILLS
1. Strong communication skills with consistent incorporation of judgement and discretion.
2. Working knowledge of medical terminology and coding preferred.
Previous two years in a front office using medical management software preferred.
4. Previous typing or data entry at 40 wpm experience.
TYPICAL PHYSICAL DEMANDS
Frequent mobility and/or sitting required for extended periods of time. Some bending and stooping required. Requires occasional lifting up to 50 pounds of boxes of paper. Requires manual dexterity to operate office technology. Requires eyesight correctable to 20/20 to read numbers, policies, and computer terminals. Requires hearing within normal range for telephone use.
TYPICAL WORKING CONDITIONS
Work is performed in an office environment and requires both desk and counter work. Frequent contact with employees and outside agencies. Continual patient contact may involve dealing with angry and upset people.
Methodist Medical Group is the North Texas physician organization affiliated with Methodist Health System. Our fast-growing network of providers includes more than 92 MMG ambulatory clinics, an urgent care clinic, and a virtual care service known as MethodistNOW. Our employees enjoy not only competitive salaries but also the outstanding benefits package of Methodist Health System, which includes medical, dental, and vision insurance; a matched retirement plan; an employee wellness program; and more. The opportunities for career growth are equally generous. Our affiliation means being part of an award-winning workplace:
Newsweek’s America’s Most Admired Workplaces 2026
Glassdoor’s Best-Led Companies 2025
Fortune’s Best Workplaces in Health Care 2025
Great Place to Work Certified 2026-2026
Glassdoor’s Best Places to Work 2025
TIME’s Best Companies for Future Leaders 2025
Military Friendly – Gold Employer 2025
Newsweek’s America’s Greatest Workplaces for Mental Well-Being 2025
Becker’s Healthcare Top Places to Work in Healthcare 2025
Newsweek’s Greatest Workplaces 2025