Payroll Analyst

Accountabilities:

• Process semimonthly U.S. payroll across multiple states, including wages, deductions, benefits, and garnishments, using established procedures and payroll systems.
• Prepare standard federal, state, and local payroll tax filings, including Forms 941, 940, W-2, and W-3, for review and support the reconciliation of tax liabilities against the general ledger.
• Research routine payroll tax notices and government agency correspondence, escalating complex or unfamiliar tax and compliance matters to senior payroll or tax professionals.
• Support year-end payroll activities, including W-2 preparation and reconciliation.
• Coordinate day-to-day payroll processing for employees outside the U.S. by working with in-country payroll providers to support accuracy and timely payment.
• Serve as a point of contact for assigned international payroll vendors and identify discrepancies requiring review before payroll disbursement.
• Process and audit garnishments, levies, and voluntary deductions in accordance with applicable regulations.
• Partner with HR, Legal, and Finance on standard multi-state and multi-country payroll matters.
• Use AI-powered tools and other payroll technologies to support payroll validation, reconciliations, and anomaly detection.
• Contribute to special payroll projects and other duties as assigned.

Requirements

• 2+ years of U.S. payroll processing experience.
• Working knowledge of federal, state, and local payroll tax requirements, including FICA, FUTA, SUTA, and withholding.
• Professional experience using a major payroll platform such as Workday, ADP Workforce Now, ADP Streamline/Celergo, or UKG.
• Proficiency in Excel, including VLOOKUP and pivot tables, for payroll reconciliations and reporting.
• Experience supporting international payroll processes, particularly through collaboration with in-country payroll providers or Employers of Record (EORs), is preferred.
• Experience working with One Source Virtual (OSV) or similar payroll service providers is a plus.
• Comfort using AI-powered tools to assist with payroll validation and reconciliation is preferred.
• Bachelor’s degree is preferred, while an equivalent combination of relevant education and experience may be considered.
• Certified Payroll Professional (CPP) certification or an international payroll equivalent is preferred.
• Strong attention to detail and accuracy when handling payroll calculations, reconciliations, tax information, and employee data.
• Strong analytical and organizational skills, with the ability to identify discrepancies and escalate issues appropriately.
• Ability to collaborate effectively with HR, Legal, Finance, payroll vendors, and senior payroll stakeholders.
• Commitment to responsible handling of sensitive payroll information, security protocols, privacy requirements, and ongoing security training.

Benefits

• $61,000–$95,000 USD annual base salary, with placement within the range determined by hiring location, role scope, budget, skills, experience, and qualifications.
• Flexible, U.S.-remote working environment.
• Comprehensive health and wellness support.
• Opportunities for professional growth and development.
• Volunteer time off to support community involvement.
• Supportive and inclusive workplace culture that values different perspectives.
• Opportunities to contribute to work supporting more than 75,000 customers globally.
• Ongoing learning and opportunities to develop professionally.
• Reasonable workplace accommodations available for candidates with disabilities or religious beliefs.
• Commitment to work-life balance, flexibility, and employee wellbeing.