Payroll Associate

We’re currently looking for a Payroll Associate at our Huhtamaki Plant in Waterville, Maine. We are looking for a detailed-oriented and dependable person who will be responsible for supporting the accurate and timely processing of payroll while providing excellent service to employees.

What you’ll be doing

Process weekly payroll accurately and on time. Provide day-to-day support to employees and managers on a wide range of payroll-related matters.

Job Summary:

Prepare weekly time and attendance data for hourly employees and submit it to the third-party payroll provider. Ensure payroll practices comply with the union contract and company policies. Maintain accurate attendance and timecard records. Complete accounting tasks needed to transfer payroll data to the general ledger for operational reporting. Supports company audits as needed.

Essential Functions: (But not limited to)

1. Processes payroll records weekly for all hourly employees, including W-4 information. Maintains calendar indicating scheduled pay increases. Process deductions related to employee benefits. Educate employees about direct deposit and paperless options.

2. Support Managers/Supervisors by reviewing weekly approved time to ensure compliance with union contracts. Works closely with supervisors to resolve discrepancies in terms of unclear arithmetic differences, authorized overtime, shift differentials, or reasons for absences, either paid or unpaid.

3. Enters hours and special pay or deductions on weekly payroll worksheets. Totals and balances worksheets against departmental information submitted by supervisors.

4. Makes any required changes to employee information such as change of address, withholding, or regular deductions. Support corporate and hourly employees for the processing of child support deductions, garnishments and requests for checks to appropriate recipients of these funds.

5. Arranges for special checks, such as advance vacation pay and other awards. Prepares manual payroll pay cards as required in case of payroll errors or terminations.

6. Captures and recoups deductions as needed when an employee experiences a leave of absence. Helps administer the STD/FMLA claims, payments and absences.

7. Research and processes grievances as needed

8. Tracks vacation time earned, calculates hourly rates used for vacation payments; and maintains holiday schedule and tracks banked activity.

Additional Duties and responsibilities:

1. Posts journal entries, reconcile balance sheet accounts, analyzes payroll data, and fulfills audit requests in support of the financial statements.

2. Supports the Human Resource and Senior Management teams as needed.

Physical Requirements:

• Visual acuity (corrected) to read directions and prints and to inspect machined parts, product to ensure parts meet specifications.

• Manual dexterity is sufficient to operate machinery for precision work.

• Physical ability to do work requires frequent stooping, standing, squatting, bending, crawling, twisting, pushing, pulling, reaching and lifting of 50 pounds.

• Other duties as assigned

• Values: Care, Dare and Deliver

Qualifications

• HS Diploma or equivalent required

• 3-5 years payroll experience

• 1-2 years administrative experience

• Experience with WFM and UKG preferred

• Ability to interface with all levels of employees essential.

• Intermediate to advanced knowledge of Microsoft (i.e. Excel, Word, PowerPoint, etc.)

Additional Qualifications preferred:

• Possess a high level of organizational skills and be detail-minded.

• Must have clear and effective communication skills, both verbally and written, with all levels within the organization (internal and external).

• Must possess good interpersonal skills with all levels within the organization (internal and external).

• The ability to maintain a high level of confidentiality on a consistent basis is required.

• Ability to convey a positive and professional image at all times to internal and external customers.

• Must have good time-management skills.

• Requires lifting/carrying up to 10 lbs. on a regular basis and occasionally up to 50 lbs.

What we offer in return:

Our products are only as good as the people we hire, so we make sure to hire the best and treat them accordingly. Huhtamaki offers a comprehensive traditional benefits package including medical insurance as well as dental, vision, life insurance, disability insurance, 401K, and a pension. We also proudly offer a slate of more nontraditional perks – opportunities like online learning and development courses, tuition reimbursement, employee referral bonus program, wellness program, onsite medical staff, monthly employee plate store benefits, monthly onsite boot truck, and various mentorship programs – that encourage our associates to grow personally as they develop professionally. You’ll also enjoy Paid Time Off and holiday pay because we believe a work-life balance is more than just a buzzword – it’s part of our culture.

Trace your own Path! Join us to shape the future together!

Go ahead, apply today!

If this sounds like a good fit, then we’d love to hear from you. Once we review applications, we’ll then be reaching out to applicants to schedule interviews.

Join us. Help protect food, people and the planet. Enjoy a career, packaged with care. EOE/Veterans/Disabled

Join us. Help protect food, people and the planet.