Processes the biweekly payroll by reviewing timesheets for accuracy and proper approvals and verifying data integrations between timekeeping and payroll systems. Reviews and verifies entry of all employee status changes including pay rates, job title, department transfers and position status changes, including calculating and processing requests for off-cycle payments.
Essential Functions:
- Inputs data into computerized payroll systems to process biweekly payroll, including updating and adjusting employee pay and deduction records based on changes to deductions and other eligible earnings.
- Performs various biweekly audits to ensure efficiency and accuracy in payroll processing.
- Communicates with external agencies regarding employee status and responds to legal requests.
- Responds to employee and former employee inquiries by leveraging current and historical timekeeping and payroll system data.
- Researches IRS and FLSA regulations as needed and implements changes to ensure compliance. Provides audit documentation and worksheets to internal and external auditors in response to inquiries and investigations.
- Performs standard administrative and clerical duties, including delivering excellent customer service via phone, email, and case management/ticketing systems; preparing reports; running queries; and maintaining records and tracking information using spreadsheets, timekeeping systems, and payroll reporting tools.
Education Requirement:
Bachelor's Degree in Accounting, Business Administration, or related field, or equivalent experience, required.
Certifications:
Certified Payroll Professional (CPP) designation, preferred.
Skills:
- Excellent computer skills, including proficiency in word processing, spreadsheet, and email applications (e.g., Microsoft Word, Excel, and Access), preferred.
- Strong verbal, written, and interpersonal communication skills, with the ability to effectively interact with hospital employees, vendors, and the public.
- Ability to maintain composure in stressful situations and cultivate strong customer service relationships.
- Ability to multitask while investigating and resolving routine payroll issues.
- Strong organizational skills, with the ability to prioritize work in a fast-paced, team-oriented environment.
- Ability to type 30 words per minute or more.
Experience:
- 2 years of experience in payroll, finance, accounting, or a related field, required.
- Human Resources and/or payroll experience, preferred.
- Extensive knowledge of payroll practices and regulations, including local, state, and federal laws and requirements (including FLSA, DOL, IRS, and ERISA guidelines and standards), required.
- 2 years of experience with automated timekeeping systems, required.
- Ability to resolve routine timekeeping issues, required.
Physical Requirements:
OCCASIONALLY: Bend/twist, Hand use: grasping, gripping, turning, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Pushing / Pulling: 0-25 lbs, Standing
FREQUENTLY: (none specified)
CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Flexing/extending of neck, Hearing acuity, Interpreting Data, Problem solving, Repetitive hand/arm use, Sitting, Walking
"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"
