Payroll Manager

Accountabilities

• Manage end-to-end semi-monthly payroll processing through Paylocity for more than 400 employees, including salaries, benefits, garnishments, taxes, deductions, and other payroll components.

• Collect, review, and validate payroll submissions, partnering with People and other business teams to ensure employee changes are accurately reflected.

• Process and approve payroll updates related to new hires, terminations, compensation changes, bonuses, commissions, and other adjustments.

• Audit employee and compensation data before each payroll cycle, investigate discrepancies, and resolve payroll issues promptly.

• Manage off-cycle payrolls when required, including final paychecks and year-end payments.

• Respond to employee questions about pay, deductions, garnishments, and other payroll-related matters while maintaining strict confidentiality.

• Prepare custom and ad hoc payroll reports for Finance, Human Resources, and other departments.

• Coordinate year-end payroll activities, including audits and W-2 issuance, and manage quarterly and annual payroll reconciliations.

• Ensure payroll tax filings, amendments, audits, and external reporting requirements are completed accurately and on time.

• Organize, review, and process complex monthly and quarterly bonus and commission payments.

• Work with integrated payroll services and systems covering 401(k), benefits, FSA, HSA, and related employee programs.

• Prepare journal entries, allocations, and account reconciliations, and support general accounting activities and Finance projects.

• Fulfill internal and external audit requests, providing accurate payroll and accounting documentation.

• Develop and maintain standard operating procedures and internal processes, identifying opportunities to improve efficiency and effectiveness.

• Implement and monitor internal controls in support of SOX compliance.

Requirements:

• At least 5 years of experience managing end-to-end payroll operations and performing a broad range of payroll functions.

• Demonstrated experience with quarterly and annual payroll audits, payroll tax compliance, filings, amendments, reconciliations, and reporting.

• Experience processing payroll for a large employee population using an established payroll platform; experience with ADP is preferred.

• Strong understanding of integrated payroll and accounting systems, including the flow of transactions between payroll, benefits, and financial records.

• Required experience preparing journal entries and working with general ledger activities and account reconciliations.

• Intermediate to advanced Microsoft Excel skills.

• Excellent attention to detail, organization, and ability to manage competing priorities while consistently meeting deadlines.

• Strong communication, problem-solving, negotiation, and collaboration skills, including the ability to work effectively with People, Accounting, and Legal teams.

• A hands-on, self-directed, and team-oriented approach, with the discretion to handle sensitive employee and compensation information.

• Preferred qualifications:

  • Certified Payroll Professional (CPP) certification.

  • Experience with NetSuite.

  • Experience supporting HR and payroll system migrations.

  • Familiarity with integrated services and payroll-related benefit programs, including 401(k), FSA, and HSA.

  Benefits:

  • Remote position within the United States.

  • Opportunity to take ownership of payroll operations for a workforce of more than 400 employees.

  • Collaborative work across Finance, People, Accounting, Legal, and other business functions.

  • Opportunity to contribute to payroll process improvements, financial reporting, and internal control initiatives.

  • Salary and additional benefits are not specified in the provided job description.