PMO Analyst (12 month FTC)

Role: PMO Analyst (12 month FTC)

Location: London

Position: Contract

Work Pattern: Full Time, Hybrid

The PMO Analyst provides practical day-to-day support to the programme and its workstreams, helping to maintain reliable plans, controls and governance information. The role will report to a senior member of the PMO team and work closely with Project Managers, Programme Managers and Workstream Leads to track delivery, improve the quality of reporting and ensure that risks, issues, actions and dependencies are actively managed.

This is a hands-on coordination role suited to someone developing their career in project or programme management. The postholder will be expected to work with detail, follow up constructively, challenge information where it is unclear or incomplete, and escalate material concerns promptly.

About the Job

While there is rarely a typical day, here’s a snapshot of some of the key parts of the job:

 Transition Planning and Change Control

• Maintain and consolidate the integrated transition plan, ensuring workstream updates are reflected accurately and on time.
• Track milestones, deliverables, dependencies and critical path activities, highlighting slippage or emerging delivery risks.
• Review plan updates for quality and consistency, challenge gaps or conflicting information, and follow up actions to closure.
• Support change control by recording proposed changes, assessing impacts with the relevant owners, maintaining the change log and tracking decisions.
• Maintain clear version control and an auditable record of approved baseline changes.

RAID and Action Management

• Maintain workstream and programme-level risk, assumption, issue and dependency logs, including ownership, target dates, status and mitigating actions.
• Consolidate workstream RAID information and identify items requiring cross-workstream coordination or programme-level visibility.
• Monitor overdue actions and changes in exposure, follow up with owners and escalate material items to the relevant Programme Manager.
• Support the preparation of RAID summaries for governance reporting and meetings.
• Promote consistent use of agreed RAID definitions, templates and escalation routes.

Workstream and Project Manager Support

• Support Project Managers and Workstream Leads in maintaining detailed workstream plans and coordinating day-to-day delivery activities.
• Undertake quality control of plans, reports and control information before submission for review or consolidation.
• Work with workstream leads to identify where delivery tolerances are at risk and ensure recovery actions are recorded and monitored.
• Coordinate inputs from multiple contributors and help resolve gaps, inconsistencies or late submissions.
• Support resource and capacity tracking, including requirements, constraints and impacts on delivery of the plan.
• Escalate material issues, dependencies and resource constraints to Programme Managers in a timely manner.

Reporting and Governance

• Prepare workstream status reporting for review and approval by the relevant Workstream Lead or Project Manager.
• Consolidate updates into clear programme reporting, including milestones, RAG status, achievements, upcoming activities, decisions and escalations.
• Attend joint working groups and legal entity-specific working group sessions, providing PMO support as required.
• Prepare agendas, capture concise minutes, decisions and actions, and circulate outputs promptly following meetings.
• Maintain governance calendars, meeting records, decision logs and supporting documentation in the agreed repository.
• Support the preparation and quality assurance of materials for working groups and other programme governance forums.

PMO Standards and Continuous Improvement  

• Apply agreed PMO standards, templates and controls consistently across assigned workstreams.
• Maintain accurate records and audit trails, ensuring information is accessible, current and appropriately controlled.
• Identify opportunities to simplify PMO processes, improve data quality and strengthen the usefulness of management information.
• Provide flexible PMO support across the programme in response to changing priorities.

Key Deliverables

• An accurate and current consolidated transition plan, supported by clear version and change control.
• Complete and actively managed workstream and programme RAID logs, action logs and decision records.
• Timely, quality-checked workstream and programme status reporting.
• Clear meeting agendas, minutes, decisions and actions for assigned governance forums.
• Up-to-date resource and capacity information linked to delivery requirements.
• Well-maintained PMO documentation and audit trails.

What you’ll need:

Essential:

• Experience supporting projects, programmes or a PMO environment, gained through employment, an internship, a placement or a comparable role.
• Strong organisation skills, with the ability to manage detail, deadlines and multiple inputs.
• Confidence following up actions and constructively challenging incomplete or inconsistent information.
• Clear written and verbal communication skills, including the ability to produce concise minutes and status updates.
• Working knowledge of project controls, including plans, milestones, risks, issues, actions and dependencies.
• Good Microsoft Excel, PowerPoint and Word skills; experience using collaboration and document management tools.
• Attention to detail and a commitment to producing accurate, high-quality outputs.
• Ability to build effective working relationships with Project Managers, Workstream Leads and wider stakeholders.

Desirable:

• Experience supporting a transformation, transition or operating model programme.
• Exposure to integrated planning, change control or resource and capacity tracking.
• Experience preparing materials for governance forums or senior stakeholders.
• Familiarity with project planning or portfolio management tools.
• A project management or PMO qualification, or active study towards one, such as APM, PRINCE2 or an equivalent (desireable)

We are stronger together because of our common interests and rich differences. You may be the strength we didn’t know we needed. Believe in yourself and click apply today!

What Can You Expect From Us?

As well as a competitive base salary and performance related discretionary bonus, here is a link to our employee benefits - Benefits of working at MS Amlin | MS Amlin

Hybrid Working

At MS Amlin we operate a hybrid working model to empower our people with flexibility to blend where they work. We value collaboration and believe that we work better together, our teams typically do 3 days a week in the office.

About MS Amlin

MS Amlin is a leading (re)insurer and part of the global MS&AD Group, with operations across Lloyd’s of London, the Middle East, and Asia Pacific. With over 120 years of experience, we support businesses facing complex and demanding risks, providing continuity in an uncertain world. Our expertise covers Property, Casualty, Marine, Crisis Management, Natural Resources and Reinsurance, backed by strong underwriting capabilities and deep sector knowledge. At the core of our claims service is TRUST - Transparency, Responsiveness, Understanding, Solution-driven thinking, and Technical expertise. This defines how we manage claims and build lasting relationships.

DE&I at MS Amlin

We will build a workplace where all talent is welcomed, and everyone has the opportunity to influence how the business works. We have dedicated employee resource groups that support our Diversity, Equity, and Inclusion (DE&I) goals.

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