Portal Service Desk Analyst I

Make a difference. Be happy. Grow your career.

Responsible for providing day-to-day technical support to employees for a range of hardware and software related systems. Responds to and diagnoses problems through discussion with users, which includes trouble shooting, fault rectification and problem escalation. Provides effective and timely resolution of users’ problems, queries or complaints. Assists in hardware and software evaluation and recommends upgrades or improvements to IT infrastructure.

Level: An Entry Para-Professional (S1) is an entry-level position typically requiring little to no prior knowledge or experience. Responsibilities typically include: • Work is routine or follows standard procedures. • Work is closely supervised. • Communicates information that requires little explanation or interpretation.

Typical Title: Helpdesk Coordinator

The Patient Portal Service Desk Agent I answers calls, in-baskets, e-mails, and other forms of contact from healthcare patients to troubleshoot and resolve issues with their EHR medical records portal.  Role is leveraged to support multiple clients simultaneously.  When unable to resolve on the initial contact, documents issues to be transitioned to related teams (i.e., Medical Records, Billing, etc.) for additional patient assistance. Utilize excellent customer service skills to delight and exceed patient expectations.  Demonstrates ability and willingness to remotely work a varying shift schedule that may include evenings, weekends, and holidays.

Key Responsibilities

The Portal Service Desk Agent I will be responsible for, but not be limited to:

• Troubleshoot and resolve EHR application and workflow issues for patients experiencing issues in Epic, Cerner, Meditech, other EHR medical records portal and/or Windows, network connectivity, and Mobile Device Management (iOS and Android).
• Troubleshoot issues and train patients on workflows for scheduling/rescheduling/cancelling appointments with their provider, billing configuration, and proxy designation through the medical portal.
• Assist patients with installation, configuration, and use of virtual meeting software (i.e., Zoom, etc.) in preparation for virtual visits with their provider.
• Analyze patient issues remotely through qualifying and probing questions via phone, email, or in-baskets to pinpoint root cause with a goal of First Contact Resolution (FCR).
• Partner with patients by guiding through problem solving or workflow training processes.
• Document issue/request and troubleshooting steps performed thoroughly in an Information Technology Service Management (ITSM) ticket when unable to FCR, following escalation protocols as needed.
• Demonstrate a customer-centric attitude and provide a high level of professionalism and customer service.
• Maintain calm and professional composure in high-pressured situations.
• Identify and escalate high-priority issues to appropriate team for patient care or urgent issues.
• Document investigations and resolutions in a timely manner, using research to quickly understand and diagnose issues.
• Resolve issues using standard practices, procedures, approved troubleshooting tools, and workflow processes.
• Maintain and expand knowledge of help desk procedures and services to capture issue resolutions and promote continuous improvement and increased FCR.
• Make a good faith effort at resolving more complex ends user issues.
• Collaborate and interface with all members of the Service Desk as a supportive team player.
• Work efficiently and reliably in unsupervised and varying environments.
• Adhere to policies and procedures such as HIPAA, Nordic, and client notification expectations.
• Complete assigned projects on an ad hoc basis and assist with other corporate initiatives as necessary, directed, assigned, or requested.
• Attend and participate in team meetings.

Required Skills and Experience

• 2+ years customer service experience.
• 6+ months of proven performance in call center or IT support troubleshooting hardware issues on laptops and desktops.
• 6+ months of proven performance in call center or IT support installing and troubleshooting software issues on laptops and desktops.
• Training and/or working knowledge to troubleshoot mobile devices (phones and tablets) on Android and iOS platforms.
• Must enjoy working with technology and be able to learn new software/technical processes quickly.
• Highly organized with a demonstrated ability to prioritize work in dynamic and fast-paced environments.
• Must be able to work independently, as well as within a team environment.
• Excellent customer service and communication skills (written and verbal).
• Highly organized with a demonstrated ability to prioritize work in dynamic and fast-paced environments.
• Excellent customer service and communication skills, written and verbal.
• Ability to maintain calm and professional composure in stressful environments.
• Must enjoy working with technology and be able to learn new hardware/software/technical processes quickly.
• Ability to apply problem solving skills across repetitive tasks and demonstrate strong logical and analytical thinking skills.
• Flexible in schedule to work nights, weekends, and/or holidays, depending on assigned shift.
• Strong attention to detail and ability to organize.
• Demonstrate strong typing skills (speed and accuracy).
• Must be able to work independently, as well as within a team environment.
• Must demonstrate and embody Nordic’s maxims.

Desired Skills and Experience

• 6+ months experience working with ITSM system (i.e., ServiceNow, Remedy, Cherwell, ZenDesk, etc.) preferred.
• Basic understanding of Healthcare Terminology.
• Experience or knowledge with ITIL.
• Experience troubleshooting Mac.
• Experience troubleshooting MFA.
• Bilingual in English and Spanish preferred.

Nordic is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, marital or veteran status, or any other protected status under applicable federal, state, or local laws. We encourage individuals of all backgrounds to apply, including women, minorities, individuals with disabilities, and veterans.