Calista Corporation
Regular
JOB SUMMARY
The Procurement Analyst will be responsible for conducting market research, supplier and vendor evaluations, price and cost analysis, purchase order administration, and procurement documentation to support efficient, compliant, and cost-effective procurement operations.
ESSENTIAL FUNCTIONS
- Manage the procurement lifecycle from requisition receipt through purchase order award and administration.
- Conduct price and cost analyses to determine fair and reasonable pricing.
- Solicit and evaluate vendor quotations, proposals, and bids.
- Prepare and maintain procurement documentation, ensuring complete audit-ready files.
- Develop and issue Requests for Quotes (RFQs), Requests for Proposals (RFPs), and related procurement documents.
- Analyze supplier performance, pricing trends, and procurement metrics.
- Negotiate pricing, terms, and delivery schedules with suppliers.
- Coordinate with program, finance, and operational teams to support procurement requirements.
- Ensure procurement activities comply with applicable regulations, company procedures, and contractual obligations.
- Assist with contract modifications, purchase order changes, and supplier communications.
- Support supplier relationship management and resolution of procurement-related issues.
- Prepare reports and recommendations for management regarding procurement strategy savings opportunities and risk management.
- Coordinate with the IT Budgeting and Purchasing Analyst on Proof of Delivery (POD) to ensure timely payments are approved.
SUPERVISORY FUNCTIONS:
This position does not have supervisory responsibilities.
KNOWLEDGE, SKILLS, & ABILITIES:
- Strong communication skills, both verbally and written.
- Knowledge of IT procurement processes, financial controls, and budgeting principles.
- Knowledge of IT hardware, software licensing models, SaaS environments, and cloud-based services.
- Working knowledge of vendor management practices and basic contract terms.
- Familiarity with IT asset management (ITAM) concepts and lifecycle management.
- Knowledge of documentation requirements to support audits and compliance activities.
- Strong analytical and problem-solving skills, with the ability to interpret financial data and identify trends, variances, and cost-saving opportunities.
- Ability to manage multiple priorities and deadlines in a fast-paced, multi-entity environment.
- Ability to review procurement requests and apply established policies and procedures.
- Effective organizational skills with strong attention to detail and accuracy.
- Ability to work with ERP, procurement, and IT service management (ITSM) systems.
- Strong communication skills, with the ability to present financial and procurement information clearly to technical and non-technical stakeholders.
- Ability to collaborate effectively across departments, including Finance, IT, and vendor partners.
- Ability to maintain confidentiality and handle sensitive financial and contractual information.
MINIMUM QUALIFICATIONS:
- Bachelor’s degree in Business, Finance, Information Systems, or a related field; or 5+ years in progressively responsible procurement, sourcing, supply chain or purchasing experience in lieu of a degree.
- Three years of experience in IT procurement, purchasing, financial analysis, or related roles.
- Experience supporting budgets, forecasting, and financial reporting.
- Familiarity with IT hardware, software licensing models, and SaaS environments.
- Experience working with procurement or financial systems (e.g., ERP, ticketing tools).
- Valid state driver’s license and ability to meet Calista’s Driving Policy requirements.
- Ability to pass background, drug, driving, and reference screening.
- Experience with Costpoint, SAP, or similar ERP systems preferred.
- Knowledge of supplier performance management and strategic sourcing methodologies preferred.
WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Calista Corporation IT department is a fast paced, multi-tasking, customer service-oriented office environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime will be necessary at times.
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.
