Georgetown University in Qatar (GU-Q) is dedicated to fulfilling Georgetown University’s mission of promoting intellectual, ethical and spiritual understanding through serious and sustained discourse among people of different faiths, cultures, and beliefs. Embodying this spirit of the University, Georgetown’s Qatar campus undertakes education, research, and service in order to advance knowledge and provide students and the community with a holistic educational experience that produces global citizens committed to the service of humankind. We demonstrate the values of Georgetown University; seek to build upon the world-class reputation of the Edmund A. Walsh School of Foreign Service; and work with our partner, Qatar Foundation, in its endeavors to achieve the Qatar National Vision 2030.
Requirements
As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only. This is temporary, non-sponsored position that requires all applicants to already have the necessary sponsorship to live and work in Qatar.
This is a full-time position for up to six months, with a start date in early October. Interested candidates are encouraged to submit their applications as soon as possible.
Key Accountabilities:
- Support and execute the University's procurement activities in a timely, efficient, transparent, and compliant manner.
- Manage assigned procurement activities from requisition through sourcing, competitive solicitation, evaluation, supplier evaluation and selection, purchase order creation, and related procurement documentation.
- Provide procurement guidance and support to faculty, staff, and other stakeholders.
- Identify opportunities to improve procurement processes and enhance the service provided to University stakeholders.
Key Activities:
Procurement Operations and Sourcing
- Review requisitions and purchase requests for completeness, accuracy, approvals, supporting documentation, and compliance with University procurement policies.
- Determine the appropriate procurement process based on the nature, value, and requirements of the purchase.
- Conduct competitive supplier solicitation activities, including RFQs, RFPs, RFIs, and other appropriate quotation or bidding processes.
- Research the market and identify potential suppliers capable of meeting the University's requirements.
- Solicit, receive, document, and evaluate supplier quotations and proposals.
- Conduct commercial and price analysis to evaluate supplier pricing, terms, and overall value.
- Compare supplier quotations and prepare appropriate procurement documentation supporting supplier selection.
- Communicate with suppliers to clarify quotations, specifications, delivery requirements, pricing, and other purchasing information.
- Negotiate supplier pricing by requesting discounts or improved pricing where appropriate and within delegated authority.
- Prepare and process purchase orders accurately and within established service-level expectations.
- Monitor outstanding procurement activities and follow up with requestors and suppliers to ensure timely completion.
- Maintain complete and accurate procurement files and supporting documentation in accordance with University policies, procedures, and accepted accounting practices.
- Ensure procurement activities provide an appropriate audit trail from requisition through purchase order and supplier selection.
Procurement Compliance and Internal Controls
- Ensure procurement activities comply with University policies, procedures, applicable approval requirements, and internal controls.
- Identify missing approvals, documentation, quotations, or other requirements and work with requestors to resolve deficiencies.
- Review and process procurement exceptions and non-compliance requests in accordance with established procedures.
- Support year-end activities and audit requirements.
- Promote consistent application of procurement policies while providing practical and customer-focused guidance to University stakeholders.
- Maintain confidentiality and appropriate security of financial, supplier, employee, and University information.
- Participate in Finance projects, system implementations, process improvement initiatives
Knowledge and Skills:
- Knowledge of accounting principles and concepts.
- Proficiency with Microsoft Office, advanced Excel skills preferred.
- Excellent interpersonal and communication skills (both oral and written).
- Strong prioritization skills with ability to work under pressure with tight deadlines and a high-volume environment.
- Strong analytical and organization skills.
- Ability to work both independently and as part of a larger team.
Qualifications:
- Bachelor’s degree, preferably in business, finance or accounting, or equivalent combination of education and experience.
Experience:
- 3+ years relevant procurement work experience preferably in accounting and/or audit unit for a higher education institution.
- Experience with Workday Financials is preferred.
Current Georgetown Employees:
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.
Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University in Qatar, you must submit a resume/CV for each position of interest. Documents are not kept on file for future positions.
Need Assistance:
Need some assistance with the application process? Contact us at guqhr@georgetown.edu.
EEO Statement:
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.
Benefits:
Georgetown University offers a wide variety of comprehensive and competitive benefits. Benefits packages include comprehensive health, dental and vision plans, disability and life insurance coverage, retirement savings programs, tuition assistance, voluntary insurance options (including group legal, accident, and critical illness), and much more. Whatever your need, the Office of Faculty and Staff Benefits will be standing by to support you. You can learn more about the benefits offered to eligible faculty and staff at https://benefits.georgetown.edu or view the online interactive benefits guide for more information.
