Procurement Specialist II

JOB SUMMARY

The Procurement Specialist II role is integral to the on-time delivery of compliant materials for Operations. This role supports the day-to-day purchasing of materials and management of vendors by working with internal stakeholders and managing external relationships. These activities are performed in accordance with cGMP guidelines and departmental and inter-departmental policies and standard operating procedures.

JOB RESPONSIBILITIES

• Assist in the procurement of GMP materials in compliance with company policies and procedures.
• Monitor inventory levels and support analysis of historical trends to help prevent stockouts.
• Support the tracking and reporting of supplier freight and expedite costs.
• Coordinate with vendors to gather quotes, confirm lead times, and process purchase orders.
• Assist in managing supplier documentation, including Vendor Change Notifications and Corrective Action Requests, under the guidance of senior staff.
• Maintain and update item master data in the ERP system as directed.
• Support internal teams by gathering information and helping assess material needs.
• Learn and apply GMP and procurement best practices through daily activities and team training.
• Meet with internal customers to assess needs and create forecasts.
• Work effectively with cross-functional teams including but not limited to Finance, Manufacturing, Quality Assurance, Quality Control, Planning/Scheduling and Warehouse.

SPECIAL JOB REQUIREMENTS

• Adaptability required as work schedule may change based on business needs.
• Criminal background check required.
• Other duties as assigned.

EDUCATION / CERTIFICATIONS / LICENSES

• BS/MS degree in business or related field (e.g., Business Management, Supply Chain, or Finance) 
• APICS Certification

ON-THE-JOB EXPERIENCE

• 2-4 years of relevant GMP experience in pharma/biotech company, working within a quality system and regulated GMP environment 
• 1-2 years experience working with ERP systems
• Well versed in cGMP/ICH/FDA/EU regulations and guidelines

SKILLS / ABILITIES

• Supplier/Vendor Management
• Inventory Management & Analysis
• Excellent computer, verbal, and written communication skills
• Ability to work independently with minimal supervision, as well as working effectively as part of a team
• Ability to adapt quickly to change, such as but not limited to ideas, responsibilities, and strategies 
• Analytical problem solving 

COMPENSATION RANGE

While performing the duties of this job, the employee is required to meet the following physical demands:

Work Environment

• Regularly sit for long periods of time.

Movement

• Frequently required to stand; sit; walk; balance; stoop; kneel; crouch; use hands to finger, handle, or feel; reach with hands and arms
• Occasionally required to walk; climb or balance; and stoop, kneel, crouch, or crawl

Lifting

• Frequently lift and/or move up to 10 pounds.
• Frequently lift and/or move up to 25 pounds

Vision

• Frequently utilize close vision and the ability to adjust focus

Communication

• Frequently required to communicate by talking, hearing, using telephone and e-mail