Position Summary
The Senior Functional Analyst – PeopleSoft Accounts Payable (AP), Purchasing/Procurement is responsible for supporting, enhancing, and optimizing Procure-to-Pay processes within PeopleSoft Financials. This role requires deep functional expertise in PeopleSoft Purchasing/Procurement and Accounts Payable, including transaction processing, system configuration, integrations, and data flow to the General Ledger (GL).
The ideal candidate will partner with Finance, Accounting, Procurement, IT, and business stakeholders to deliver scalable solutions, resolve complex functional issues, and ensure accurate, controlled financial processing.
Key Responsibilities
- Serve as the functional subject-matter expert for PeopleSoft Procurement/Purchasing and Accounts Payable.
- Analyze business requirements and translate them into functional designs, system configurations, and enhancement recommendations.
- Support end-to-end procure-to-pay processes, including requisitions, purchase orders, receipts, vouchers, payments, supplier management, and accounting.
- Configure and maintain PeopleSoft Procurement and AP components, including business units, suppliers, purchase order controls, voucher processing rules, payment terms, approval workflows, and accounting distributions.
- Monitor and resolve procurement, voucher, payment, accounting, and interface exceptions.
- Validate accounting entries and reconcile Procurement and AP activity with the PeopleSoft GL.
- Support month-end and year-end close activities, including accruals, reconciliation, journal review, and issue resolution.
- Partner with technical teams to develop functional specifications for integrations, reports, conversions, interfaces, and system enhancements.
- Lead and support testing activities, including test planning, test-case development, user acceptance testing, defect resolution, and deployment support.
- Create and maintain process documentation, functional specifications, user guides, and training materials.
- Identify opportunities to improve controls, automation, data quality, compliance, and operational efficiency.
PeopleSoft ePro, AP & GL Data Flow Knowledge
The Senior Functional Analyst should understand the end-to-end flow of transactions across PeopleSoft modules:
- Procurement processes begin with requisitions, approvals, purchase orders, and receiving activity.
- Purchase orders and receipts provide the supporting purchasing and receiving information used during voucher processing.
- AP vouchers are created through online entry, interfaces, purchase-order matching, or other approved processes.
- AP manages supplier invoices, payments, payment cancellations, adjustments, withholding, and voucher lifecycle activities.
- Accounting entries are generated based on configured accounting rules, ChartFields, distribution lines, and business-unit controls.
- Accounting entries and journals are transmitted to PeopleSoft GL for validation, posting, reconciliation, and financial reporting.
- The role will ensure transaction data and accounting balances are accurate, complete, and reconcilable across Procurement, AP, and GL.
Required Qualifications
- Bachelor’s degree in Accounting, Finance, Information Systems, Business, or a related field; equivalent experience may be considered.
- Significant functional experience supporting PeopleSoft Procurement/Purchasing and Accounts Payable.
- Strong knowledge of procurement processes, including requisitions, purchase orders, approvals, receiving, supplier management, and matching.
- Strong knowledge of AP processes, including voucher entry, matching, payment processing, payment exceptions, adjustments, and accounting.
- Demonstrated understanding of data flow and integration between Procurement, AP, and GL.
- Experience with PeopleSoft accounting entry generation, journal processing, GL interfaces, and reconciliation activities.
- Experience gathering requirements and preparing functional specifications for technical teams.
- Strong analytical, troubleshooting, communication, documentation, and stakeholder-management skills.
- Experience supporting system testing, production deployments, and post-implementation support.
Preferred Qualifications
- Experience with PeopleSoft Financials implementations, upgrades, or major enhancement initiatives.
- Knowledge of PeopleSoft Integration Broker, APIs, file-based interfaces, and middleware integrations.
- Experience with PeopleSoft Query, reporting tools, and data analysis.
- Knowledge of AP and Procurement integration points with related modules, including Asset Management, Expenses, Inventory, Billing, and Accounts Receivable, where applicable.
- Experience working in a large, multi-business-unit financial environment.
LICENSES & CERTIFICATIONS: None required.
SUPERVISORY RESPONSIBILITY: No Supervisory Responsibility
BUDGET RESPONSIBILITY: No
COMPANY INFORMATION: Motion offers an excellent benefits package which includes options for healthcare coverage, 401(k), tuition reimbursement, vacation, sick, and holiday pay.
DISCLAIMER: This job description illustrates the general nature and level of work performed by employees within this job classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and skills required. Management retains the right to add or modify duties at any time.
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