Production Office Assistant -TX

 Production Office Assistant -TX

Full-Time • Hourly • On-Site, Lewisville, TX  Work Schedule M-TH 7:00am-4:30pm, Friday 6:00am-2:30pm 

The Production Office Assistant provides administrative and operational support to the manufacturing, warehouse, and office functions of the organization. This role serves as a key link between production, inventory control, office administration, and employee support activities. The successful candidate will be highly organized, detail-oriented, and capable of managing multiple priorities while ensuring the smooth flow of information, documentation, and office operations.
Experience with SAP, particularly within warehouse management and production control environments, is strongly preferred.

Essential Duties and Responsibilities: 
Production & SAP Administration
•    Create, release, print, and close production orders within SAP.
•    Support manufacturing operations by preparing production documentation and distributing work packets to the production floor.
•    Generate and maintain Excel spreadsheets containing trailer VIN information and production tracking data.
•    Print and prepare VIN labels and supporting documentation as required.
•    Ensure production paperwork is accurate, complete, and available to manufacturing personnel in a timely manner.
•    Assist with production reporting and data entry activities.
Traveler Documentation Management
•    Collect completed traveler documents from the production floor.
•    Review traveler packets for completeness and remove staples and attachments prior to electronic storage.
•    Scan finalized traveler packets and properly archive documents in designated systems and filing structures.
•    Maintain accurate production records and documentation retention practices.
Weekly Production Schedule Administration
•    Prepare and distribute weekly production schedules.
•    Sort, organize, color-code, copy, and assemble production schedules and supporting documents for various departments.
•    Coordinate distribution of schedule packets to management, supervisors, and production teams.
•    Maintain schedule documentation and version control.
Inventory & Warehouse Support
•    Perform daily and weekly reviews of open bin reports.
•    Analyze inventory transactions and verify that material postings have been processed correctly.
•    Monitor Production (PRD) and inventory bins to ensure transactions are completed accurately and timely.
•    Investigate inventory discrepancies and take corrective action when appropriate.
•    Escalate unresolved inventory and transaction issues to management.
•    Support warehouse and production teams through accurate system maintenance and reporting.
Office & Administrative Support
•    Assist with general office administration and clerical duties.
•    Order and maintain office supplies, including paper, toner, and other operational materials.
•    Manage office supply inventory to ensure adequate stock levels at all times.
•    Maintain organization of supply storage areas and office equipment support needs.
•    Assist management with administrative projects and reporting requirements.
Employee Services & Facilities Support
•    Maintain kitchen and breakroom supplies for all employee areas.
•    Monitor inventory and reorder coffee, cups, sugar, creamer, paper products, and related supplies.
•    Coordinate employee uniform distribution and inventory.
•    Work with purchasing personnel and uniform vendors regarding new employee uniform orders, replacements, and replenishment needs.
•    Ensure employee support areas remain organized and adequately supplied.
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Education and/or Work Experience Requirements: 
•    High school diploma or equivalent.
•    Strong organizational and administrative skills.
•    Proficiency in Microsoft Excel, Word, Outlook, and other Microsoft Office applications.
•    Ability to manage multiple tasks and priorities in a fast-paced manufacturing environment.
•    Strong attention to detail and accuracy.
•    Effective verbal and written communication skills.
•    Ability to work independently while supporting multiple departments.
Preferred
•    Experience with SAP ERP systems.
•    Knowledge of Warehouse Management, Inventory Control, or Production Planning processes.
•    Previous experience in a manufacturing, production, logistics, or warehouse environment.
•    Experience creating reports, spreadsheets, and tracking metrics using Microsoft Excel.
•    Familiarity with document management and electronic filing systems.

Physical Requirements: 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
•    Physical demand; 8-hour days consist of sitting/phones – talking/listening – reading/writing – typing/computer.
•    While performing the duties of this job, the employee is frequently required to stand; walk; sit; and lifting

Compensation and Benefits:

• Pay wage: $19.00- 21.00 / Hour
• Competitive compensation, including Annual Bonuses & Merit Increases  
• 11 paid Holidays
• Generous Paid Time Off - Accrues at a rate of 4 weeks per year to start
• Paid Volunteer Time Off
• Paid Parental Leave
• Excellent Benefits Package for Full-Time Employee that starts the 1st of the month after 30 days of hire date including:
  • Medical, Dental, Vision, Life Insurance, Disability, Flex Spending, Accidental Insurance, Critical Illness Insurance, Hospital Indemnity Insurance & Legal insurance
• Retirement Planning - 401(k) plan to include Discretionary Company Match
• Tuition Reimbursement up to $5,250 a year
• Employee Referral Program
• Employee Assistance Program