Protecting What Matters. Powering the Future of Naval Technology.

Your work here has global impact. From developing sonar and radar systems to advancing unmanned and undersea platforms, our technologies empower the U.S. Navy and allied forces to operate in some of the world’s most complex environments.

As the maritime and underwater battlespace evolves, we continue to push boundaries—driven by innovation, accountability, and a shared commitment to excellence.

Join us as we shape the future of naval warfare—safeguarding the seas and strengthening navies worldwide.

Nationality Requirements

Due to the nature of the programs we support, certain roles may require candidates to meet U.S. nationality requirements and be eligible to obtain a security clearance.

Position Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator / Production Support Specialist to support daily operations in a fast-paced manufacturing and engineering environment. This role will assist with ordering parts, tracking schedules, coordinating with vendors, maintaining documentation, and supporting production and engineering teams.

The ideal candidate is comfortable working with Bills of Materials (BOMs), understands basic manufacturing workflows, and can help keep projects, materials, and schedules aligned.

Job Description

Key Responsibilities

• Read and interpret Bills of Materials (BOMs)
• Order production and engineering parts from approved vendors
• Track purchase orders, deliveries, shortages, and backorders
• Maintain accurate inventory and material tracking records
• Coordinate schedules between engineering, production, and suppliers
• Update spreadsheets, ERP systems, and internal tracking documents
• Assist with production planning and material readiness
• Communicate with vendors regarding pricing, lead times, and order status
• Support engineers and technicians with administrative and logistical tasks
• Organize and maintain documentation, work instructions, and records
• Help identify material shortages or schedule risks before they impact production
• Attend planning or status meetings and provide updates as needed

Qualifications

• Previous administrative, coordinator, purchasing, or manufacturing support experience preferred
• Ability to read and understand Bills of Materials (BOMs)
• Strong organizational and multitasking skills
• Comfortable working in a manufacturing or technical environment
• Proficient with Microsoft Excel, Outlook, and general computer systems
• Experience with ERP/MRP systems is a plus
• Strong communication and follow-up skills
• Detail-oriented with the ability to manage multiple priorities simultaneously

Preferred Experience

• Manufacturing, aerospace, electronics, or production environment experience
• Experience supporting engineering or test departments
• Familiarity with part numbers, revisions, inventory tracking, and procurement processes
• Understanding of production schedules and material flow

Work Environment

• Office and manufacturing floor environment
• Frequent interaction with engineering, production, and supply chain personnel
• Fast-paced environment requiring strong prioritization and communication skills

#LI-KP1

#LI-Onsite

What Ultra Maritime Offers You

At Ultra Maritime, we invest in our employees and their well-being:

 

• Climate controlled, well-lit and clean work environment!

• Work/life balance that includes up to 140 hours PTO for first year

• 8 Paid Holidays, with 3 floating holidays

• 401k Plan with Company Match

• Educational Assistance Program (Tuition Reimbursement)

• Wellness Program and incentives

• Company HSA contributions

• Insurance Benefits that start 1st of the month following hire

• Eligibility in Company Performance-based bonuses annually

• Additional Employee Discounts and Perks

 

Company-Paid Benefits:

• $75 monthly student loan repayment program

• Basic Life Insurance

• Basic Accidental Death and Dismemberment (AD&D) Insurance

• Short Term Disability

• Long Term Disability

• Employee Assistance Program (EAP)

 

Voluntary Employee-Paid Benefits:

• Medical and Prescription insurance

• Dental insurance

• Vision insurance

• Supplemental Life Insurance Plans

• Supplemental AD&D insurance for Employee and Family

• Accident Plan

• Critical Illness Plan

• Hospital Indemnity Plan

• Pet Insurance

• Identity Theft

 

Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com

Equal Opportunity Employer

Ultra Maritime is an Equal Opportunity Employer. We are committed to providing a workplace that is fair, respectful, and inclusive, and we make employment decisions based on qualifications, merit, and business needs.

 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, ancestry, ethnicity, marital status, disability, genetic information, protected veteran status, citizenship status, or any other status protected by applicable federal, state, or local law.

 

As a U.S. defense contractor, Ultra Maritime maintains strict standards related to integrity, compliance, and security.

We operate a drug-free workplace and, where permitted by law, may conduct pre-employment background checks and substance-abuse screening based on role requirements.

Company: Ultra Maritime

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