Program Coordinator

Job Posting Title:

Program Coordinator

Department:

Planning & Development Services

Location:

415 SILVER AVE SW

Pay Range:

$54,018.00 - $85,363.00

Close Date:

October 21, 2026

The Program Coordinator performs administrative and educational work in the planning, development, and implementation of assigned programs. Develops, organizes, administers, and evaluates program activities and services. Provides technical guidance to program staff, departments, community members, and program participants. Coordinates one or more specialized programs in compliance with federal and state laws, as well as department policies and procedures. Trains and evaluates staff and volunteers, monitors performance, ensures accurate and timely data entry, and reports deficiencies in program-related data.

DUTIES AND RESPONSIBILITIES

PLANNING AND DEVELOPMENT

• Coordinate special projects and research on planning and development matters. Work with other staff members and related departments or agencies to review permit completeness and progress toward compliance. 
• Assist contractors, architects, engineers, property owners and others to ensure compliance with approved permits. 
• Maintain and update database for department files, i.e. applications, inspections and other processes and respond as record custodian to requests for public information. 
• Monitor and ensure compliance with adopted County regulations. 
• Prepare recommendations and take enforcement action for non-compliance. 
• Assist in compiling department statistics and other data related to zoning and planning cases, and other information needed for budget preparation and other research purposes. 
• Monitor and control all phases of project support to assure accuracy, timeliness, and effective use of resources. 
• Conduct site inspections for compliance with various County processes. 
• Attend meetings (evening if needed) to present department information. 
• Prepare oral and written reports and present to boards and commissions. 
• Incumbent(s) in this classification may handle sensitive and/or confidential records, plans, documents or decisions that require maintaining confidentiality of sensitive information. 
• Plan, prioritize, assign, review, assist, and participate in the work of staff responsible for records management and IPRA requests. Ensure distribution and compliance with IPRA requests in accordance with State law. 
• Act as the Public Records custodian, maintain and update database for department files, i.e. applications, inspections and other processes and respond as record custodian to requests for public information. 
• Plan, organize, and coordinate the Inspection of Public Records Act (IPRA) requests and activities of the Planning and Development Services Department. 
• Identifies, applies and administers financial grants and other related processes in accordance with grant guidelines, policies and procedures. 
• Work with the Director in the development, coordination, promotion and implementation of events and programs with the general public, local businesses, community organizations, and recognized neighborhood associations.
• Assist with administration of community outreach grants to include solicitation of applications, qualification of acceptable applicants, review for compliance with award requirements, and disbursement and accounting of funds in accordance with County procurement procedures.
• Attend monthly community meetings and special events; coordinate activities and assist community groups by working to address concerns. Regularly report community issues to the Director for potential action by the County.

*The above information is intended to outline the general nature and scope of the duties required for this position. It is not an exhaustive list and may vary depending on specific job assignments and responsibilities. 

MINIMUM QUALIFICATIONS

• Bachelor’s degree in a related field
• Two (2) years of work experience as it pertains to the purpose of the positions.

*Any equivalent combination of related education and/or experience may be considered for the above requirements. 

SUPPLEMENTAL INFORMATION

PREFERENCES

GENERAL

• Manage databases, tools, queries, and reports for analyzing, summarizing, and collecting data. ​

SCREENING AND COMPLIANCE
The offer of this Bernalillo County position requires compliance with the following:

• Successful completion of a post-offer medical examination and background investigation. ​Adherence to all County safety guidelines.
• Completion of required FEMA training(s) assigned to the position.
• Completion of mandatory supervisor training, if applicable.
• Possession of a valid New Mexico driver’s license by the date of hire and maintenance of a valid license while employed in this position.

WORKING CONDITIONS

• All essential duties are performed mostly indoors, with some positions performing functions in an outdoor and field setting.
• Duties are performed in a temperature-controlled environment.
• Duties are performed on a dry, even surface, which may be carpeted or tiled.  
• Worker often works alone, both with or without directions from supervisor.

EQUIPMENT, TOOLS AND MATERIALS

• Equipment typically used in the performance of office duties includes telephone, computer, printer, and copy machine.
• Materials and products handled while performing essential duties include files, forms, reports, various other paperwork, and a wide variety of basic office supplies.