Program Coordinator, Strategic Support – ASSET | Penn Engineering

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Program Coordinator, Strategic Support – ASSET | Penn Engineering

Job Profile Title

Coordinator, Program

Job Description Summary

Penn Engineering’s world-acclaimed faculty, state-of-the-art research laboratories and highly interdisciplinary curricula offer an experience that is unparalleled. Innovation and technology drive every program and transform the fundamentals of what future engineers are learning. http://www.seas.upenn.edu/

The Program Coordinator for Strategic Support is a member of Penn Engineering's Strategic Support Team, which provides administrative and operational support to assigned research centers and strategic initiatives across the School. Team members are assigned to support designated research centers and strategic initiatives based on organizational needs.

This position is assigned to the AI-enabled Systems: Safety, Explainability and Trustworthiness (ASSET) Center, providing administrative and operational support to its Director, Principal Investigators, affiliated faculty, and research personnel by coordinating the administrative and operational activities of the Center.

Job Description

Job Responsibilities

• Provide administrative and operational support to the Director, Principal Investigators, affiliated faculty, and research personnel in support of the activities and operations of the assigned Center (ASSET).
• Coordinate the planning and execution of meetings, seminars, workshops, symposia, site visits, and other events in support of the assigned Center, including scheduling, venue reservations, speaker invitations, event communications, registrations, catering, visitor logistics, travel arrangements, and reimbursement processing.
• Manage communications, website content, social media, announcements, newsletters, marketing materials, and other outreach activities in support of the assigned Center.
• Coordinate Center office operations by managing room reservations, office space logistics, facilities service requests, supplies and deliveries, greeting Center visitors, supervising student workers (including scheduling, assigning work, and approving timesheets), and serving as the Floor Captain for the assigned Center's space, coordinating the day-to-day administrative and logistical needs of the assigned floor.
• Provide administrative support for proposal development by preparing documents, coordinating administrative materials, maintaining proposal files, and communicating with investigators and Penn Engineering Research Services.
• Monitor expenditure of funds. Work with Penn Engineering Financial Services regarding expenditures.
• Perform other duties and special projects as assigned in support of the Strategic Support Team and Penn Engineering research centers and strategic initiatives.

Qualifications

• Bachelor's degree and a minimum of two years of related administrative experience or an equivalent combination of education and experience. Demonstrated excellent verbal and written communication, interpersonal, and organizational skills, and Microsoft Office and other computer skills.

Job Location - City, State

Philadelphia, Pennsylvania

This position is assigned to support the AI-enabled Systems: Safety, Explainability and Trustworthiness (ASSET) Center by coordinating the administrative and operational activities of the Center.

Primary responsibilities include coordinating meetings, seminars, workshops, symposia, and other Center events; preparing correspondence and meeting materials; managing Center communications, website content, and marketing materials; coordinating visitor travel and expense reimbursements; supporting proposal preparation and financial administrative processes; coordinating office space logistics and facilities requests; supervising student workers; serving as the Floor Captain for the assigned Center's space; and serving as a primary administrative resource for Center-related operations.

As a member of the Strategic Support Team, the Program Coordinator is assigned to support designated research centers and strategic initiatives based on organizational needs while providing consistent administrative and operational support to the assigned Center.

Coordinators designated as Floor Captains are expected to maintain a regular on-campus presence (hybrid 4/1 schedule) to support the operational needs of their assigned Center.

Department / School

School of Engineering and Applied Science

Pay Range

$24.21 - $32.00 Hourly Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement 

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements 
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay