Project Finance Coordinator

Game Seven Marketing is an Equal Opportunity Employer (EOE).

Job Function: The Project Finance Coordinator supports the day-to-day monitoring of project financials and assists in the reconciliation of project budgets across the agency, ensuring that all project-related costs are accurately tracked and accounted for within final reports. They will also assist with the payroll submission process for freelance and part-time project staff. The Project Finance Coordinator should have a strong interest in financial management and accounting, and a desire to contribute to the financial health of the agency.

The Project Finance Coordinator will be expected to support a range of tasks; including, but not limited to:

• Support the full project financial lifecycle from origination through close, including job setup, SOW/PO tracking, budget reconciliation, and final reporting.
• Assist in the implementation of company accounting software processes and procedures, including creation and input of job estimates, assignment of job resources, and overall job profitability tracking.
• Monitor project status and budgets on a regular basis, flagging unanticipated costs, overages, or out-of-scope work that may require change orders or client budget conversations.
• Review project financial reports for accuracy, covering vendor invoices, credit card reports, staffing payroll, internal expenses, and employee time.
• Partner with Accounts and Production teams to understand project scopes, anticipated costs, and client profitability, helping identify overservicing or efficiency risks.
• Adhere to deadlines, proactively communicate risks to delivery, and contribute ideas to improve financial processes and agency efficiency.
• Participate in recurring finance and operations meetings with account leads to review account health, track invoicing and collections, and align on actions needed to keep projects on budget.
• Monitor hours/fee pacing across active accounts; ensure expense management platforms (e.g., Navan) are kept current with correctly tagged, approved expenses flowing into financial reporting.
• Track OOP expenses against budgets and confirm client funds are in-house ahead of upcoming vendor payments; support timely credit card reporting and freelancer payroll submissions.

Requirements & Skills

• BA or BS in economics, finance, accounting, or related fields.
• 1–3 years of finance or accounting experience, preferably within an agency environment.
• Familiarity with GAAP principles.
• Strong quantitative skills and an ability to analyze and synthesize financial data.
• Acute attention to detail and thoroughness with all assigned tasks.
• Excellent communication and organization skills.
• Understanding of confidentiality as it pertains to company finances and personal financial information.
• Ability to work efficiently in a fast-paced environment with tight deadlines.
• Ability to manage multiple tasks and projects at any given time.
• Highly competent with Microsoft Excel, Google Sheets, and all Google Workspace tools.

The pay range for this position is $55,000 - $60,000 per year. The position is also eligible for benefits and a discretionary bonus.