About the Position
The Non-Clinical Project Manager is responsible for independently managing all aspects of project progress, fiscal control, customer service, staffing, product development and delivery of multiple research projects.
About the Project
This project is a multi-institution research collaboration with Stanford, Johns Hopkins, the Veteran Affairs (VA), and the Department of War (DoW) to build a sleep foundation model. Unlike traditional AI models, a sleep foundation model relies on self-supervised learning on vast amounts of physiological sleep study data (petabyte-level). By generating representations (embeddings) from the sleep data, the team aims to forecast future health risks and uncover latent patterns that traditional sleep scoring metrics miss.
Salary Range
$75,000 - $98,000. Salaries are determined based on several factors including external market data, internal equity, and the candidate’s related knowledge, skills, and abilities for the position.
QUALIFICATIONS
- Bachelor’s degree required; Master’s degree preferred
- Project Management Professional (PMP) Certification preferred
- 4-6 years’ experience managing complex research projects
- 5-6 years nonprofit, research, or healthcare research preferred
- 4-6 years of management and supervisory experience preferred
- Computer skills including at least intermediate level experience with Excel and other Microsoft Office software
- Superior organizational, multitasking, time management, and efficiency skills, motivated, detail-oriented, and possess a positive, friendly, and professional demeanor
- Proven track record of effective oral and written communication, including the necessary skills to interact with senior military and civilian officials, managers, and subordinates in a fast-paced, high-pressure environment
- Excellent writing, editing, and document layout skills
- Strong analytical and problem-solving skills, self-starter
- Ability to provide surge support and work flexible hours during critical project milestones
- Ability to effectively coordinate and maintain multiple competing requirements, handle multiple tasks simultaneously, and to switch between tasks quickly in a high-pressure environment
MANAGEMENT RESPONSIBILITIES
- Assist with staffing, hiring, salary negotiations, and performance review process for staff
- In collaboration with PI and Human Resources, conduct counseling, corrective action, up to and including termination
- Oversee programmatic/study-related conduct ensuring staff perform tasks within scope of project
- Ensure research staff demonstrate a basic understanding of their job descriptions and work requirements
- Plan and facilitate individual and team meetings
- Ensure employees comply with Geneva and site policies and SOPs
RESPONSIBILITIES
- Provide information and support for corporate personnel to develop study-related forecasts (e.g., spend, team performance, etc.) and manage and track overall program budget
- Promotes safety and confidentiality of research participants and records at all times
- Demonstrates proficiency in performing basic study-related procedures as required
- Engages in subject recruitment, enrollment, consenting and follow-up communications
- Maintains documentation of all correspondence and communication pertinent to the research
- Procures supplies and equipment as authorized per research budget guidelines
- Supports regulatory actions, as needed
- Aids in monitoring sub-awardee and vendor progress
- Provides support for data analysis and scholarly activity, as needed
- Other job duties, as assigned
- Lead the execution and conduct of projects and cross-functional project teams to ensure that all project activities are conducted efficiently and in compliance with all applicable regulations, deliverables, and SOPs
- Establish and maintain comprehensive timelines for each study and use these timelines to drive study team activities
- Collaborate with Project Director and/or PI to ensure alignment of study timelines, risk reviews, and budgets with higher-level program timelines
- Support development of comprehensive study budgets in partnership with site and portfolio teams and help the team manage costs to established budgets
- Contribute to development and implementation of various cross-functional study plans and materials (e.g., communication plans, project management plans, etc.)
- Provide guidance to portfolio and project teams on project management tools and its governance process
- Facilitate ongoing risk management activities including identification and tracking of risks and issues
- Develop, design, coordinate production, and assist with the distribution of marketing materials and/or research dissemination for projects
- Track and report on project progress and status (financial, project, etc.) to established oversight committees and relevant stakeholders
- Ensure study activities are conducted in compliance with applicable regulations
- Assist with preparation of technical or sponsor required reporting
- Assist with preparation of funding applications
- Promote networking opportunities with sponsors and researchers
