Want to know if this job is worth applying to?
Toronto, Ontario, Canada
Onsite
About QuadReal Property Group
QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal invests directly through operating platforms in which it holds an ownership interest and via programmatic partnerships.
QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.
QuadReal: Excellence lives here.
Role Description:
The AI & Digital Innovation team runs many concurrent AI initiatives and vendor engagements, and it pivots priorities often. What it needs is someone who drives the work to done: managing obligations and sub-tasks to completion, running the delivery cadence, keeping the team focused, and tracking things down internally so nothing stalls.
This is a hands-on delivery person, not an analyst. This individual will keep initiatives on rails for the VP/Director, the Program Manager, and solution owners, and they are the recurring channel that moves project outputs and data to stakeholders. They surface capacity constraints and risks up to the Program Manager early, before they become problems.
This person will:
Own the day-to-day delivery: break initiatives into sub-tasks, assign owners, chase blockers, keep things moving
Run an agile/sprint cadence that fits a team that pivots priorities frequently
Be the recurring stakeholder communication channel: pass project outputs and data to the Enablement Lead and stakeholders, send weekly status
Surface capacity constraints, dependencies, and risks to the Program Manager early
Responsibilities:
Delivery & Project Management (40%)
Break active initiatives into sub-tasks with clear owners and next milestones; drive them to completion
Run the team's delivery cadence (sprint planning, stand-ups, retros) suited to frequent priority changes
Keep the team focused: track blockers and dependencies, chase them down internally, escalate what is stuck
Maintain ClickUp as the single source of truth for what is in flight, who owns it, and what is next
Keep deliverables tracked against quarterly roadmap targets; the Program Manager sets priorities
Stakeholder Communication & Reporting (25%)
Be the recurring channel that moves project outputs and data from delivery work to the Enablement Lead and business stakeholders
Send clear weekly status: what shipped, what is blocked, what is next, what changed
Surface capacity constraints, trade-offs, and delivery risk to the Program Manager early
Prepare delivery materials for leadership updates and planning cycles with the Director
Program Operations & Coordination (20%)
Support the intake, triage, and tracking of AI requests and initiatives; the Program Manager sets priorities
Coordinate logistics with vendors, contractors, and internal stakeholders to hold delivery timelines
Keep team documentation current: decision logs, meeting notes, process maps, runbooks
Track down information, approvals, and dependencies across the wider organization
Measurement & Process Support (15%)
Maintain the core trackers and dashboards the Program Manager, Director, and solution owners rely on (status, budget-vs-actual, adoption/ROI data feeds); pull numbers on request
Document recurring team workflows (intake, triage, rituals) and standardize templates
Identify repetitive manual work and build lightweight automations (Power Automate, Python, AI-assisted) once processes are stable
Experience and Qualifications:
Must-Have
3-6 years managing the delivery of projects or programs (project management, delivery lead, scrum master, or similar)
Demonstrated agile/scrum experience in an environment where priorities shift frequently
Strong stakeholder communication: can write clear status updates and move information between delivery teams and stakeholders without it getting lost
A driver who closes loops: chases blockers, tracks things down, and keeps work moving to completion
Comfortable with project management tools (ClickUp, Jira, Asana, or similar)
Technically curious: you use AI tools daily (Claude, ChatGPT, Copilot) and can keep up in a technical delivery context
Nice-to-Haves
Scrum/PMP/PMI-ACP or equivalent delivery certification
Comfortable with numbers: can maintain budget trackers, cost models, and ROI/adoption data (Excel/Sheets)
Experience building lightweight status or usage dashboards (Excel, Power BI, Looker)
Experience with Microsoft Power Platform (Power Automate, Power Apps, Power BI) or basic scripting (including with AI assistance)
Familiarity with Azure, Microsoft 365, or enterprise IT environments
Real estate, financial services, or asset management industry background
Experience coordinating delivery for AI/ML, data, or software teams
This job posting is for an existing vacancy within our organization.
The expected annualized base salary range for this role is $95,000 – $110,000.
Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off.
The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.
We value diverse experiences and perspectives. Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. Applicants may also be considered for alternative positions within the organization where their qualifications and experience align more closely with available opportunities.
We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Our recruitment team remains involved in all decisions.
Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.
QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.
#LI-KA2
#LI-Hybrid
