Job Title
Project Manager (Data Centre)
Job Description Summary
Job Description
.0 - Project Specific:
1.1 - Scope Management:
- Provide governance and functional support to the project team.
- Define project scope, clearly outline project objectives, deliverables, and key milestones.
1.2 - Planning/Scheduling:
- Interface with project delivery team members with regard to schedule status.
- Ensure schedule is aligned to contractual timings where applicable.
- Ensure schedules are rigorous in terms of their practical construct.
- Ensure schedules are rigorous in terms of their contractual construct (where applicable).
- If required, assist with stakeholder management to explain schedule slippage.
1.3 - Procurement Management
- Provide functional support to the projects to enable the appropriate delivery of the procurement process.
- Leverage the procurement process and learnings across the project team to provide increased effectiveness on individual projects.
1.4 - Budget Management:
- Develop detailed budgets, create a comprehensive budget that includes all potential costs, such as labor, materials, and overheads.
- Resource allocation, assign resources efficiently to ensure optimal use of time and budget.
- Regular Financial Reviews, conduct periodic financial reviews to compare actual spending against the budget.
- Cost Tracking, implement a system for tracking costs in real-time.
- Variance Analysis, analyze any variances between budgeted and actual costs, and adjust plans accordingly.
1.5 - Project Control & Risk Management:
- Monitor and review project performance at a high level by regular review of the defining project control metrics of progress and performance management, schedule status against planned, productivity factors and budget performance.
- Monthly review of project progress, financial performance and risk management.
- Provide support to the project in terms of project controls resources, including personnel, systems and hardware.
- View a reduction in tender/ forecast margin as a loss and an improvement on budgeted margin a success.
- Review the mandated reports and investigate any irregularities.
- Identify potential financial risks and develop mitigation strategies.
- Set aside a contingency budget to handle unexpected expenses.
- Facilitate, lead and influence to achieve a culture of risk awareness and management within the project team.
- Provide functional risk support to the projects to enable the appropriate delivery of the risk management process.
- Review Project Risk Registers to ensure analysis is fully complete and adequate on all projects delivered.
- Ensure Risk Treatment plans are complete and effective.
- Sound working knowledge of quantitative analysis inputs and outputs to guide proper decision making.
- Monitor the effective and accurate interface between Risk Management, project schedule, project financials and other project & commercial management processes.
- Leverage risk management learning’s from individual projects and communicate to broader business unit.
- Drive the action plans from lessons learnt sessions and drive a “No Blame” culture within project team.
1.6 - Stakeholder Management, Communication & Document Control:
- Maintain clear and consistent communication with stakeholders regarding project financial status.
- Negotiate with vendors and suppliers for better rates and terms.
- Build strong relationship with clients and customers both internal and external .
- Assess the effectiveness of the project team’s communications outcomes with the critical project stakeholders.
- Communicate regularly with your teams and celebrate and share successes.
- Provide support and coaching to individual Project Managers in their communications dealings with internal and external stakeholders to build confidence and effectiveness.
- Ensure Cushman & Wakefield document control and management principals are being implemented and adhered to.
- Ensure that the document control and management systems and processes are suitable for the project.
1.7 - Performance Management:
- Monitor the performance of the project team to ensure productivity and efficiency.
- Invest in training for the project team to improve skills and efficiency.
1.8 - Contract Management:
- Prepare, review and obtain agreements to enter into contract with clients and supply chain.
- Thoroughly review contracts to ensure they are financially favorable and terms are clear.
- Verify evidence of compliance with contract terms for extension of time and variations.
- Manage change orders efficiently to avoid scope creep and additional costs.
1.9 - Reporting and Documentation
- Prepare regular financial reports for stakeholders to keep them informed of the project’s financial health.
- Maintain detailed documentation of all financial transactions and decisions.
- Check to ensure the Cushman & Wakefield Project Management Methodology (PMM) is being followed.
- Provide oversight and functional support to the projects to ensure the delivery of the PMM processes.
- Closely review the project reports and assess and manage the performance of the Project Manager and the project team under control.
- Leverage the allocation of expertise and learnings across the projects to provide increased effectiveness at individual project levels.
- Ensure lessons learned and project review findings are actioned and share with the teams and peers.
1.10 - Quality Management:
- Implement quality assurance processes to avoid costly rework.
- Ensure client satisfaction to avoid penalties and enhance the possibility of future projects.
- Lead all activities and provide functional support on projects to enable the appropriate delivery of quality outcomes. Leverage quality learnings from individual projects across all projects.
- Facilitate, lead and influence to achieve a culture of quality and continuous improvement within the project team.
1.11 - Project Closure:
- Conduct a final review of the project’s financial performance.
- Document lessons learned regarding financial management for future projects.
2.0 - Cushman & Wakefield Specific:
2.1 - Project Team Specific:
- Mobilise and demobilize project teams.
- Manage project team cohesiveness, utilisation, resources, annual leave, roles and responsibilities.
- Be aware of the Cushman & Wakefield values and policies and provide leadership by conducting yourself in accordance with these tenets.
- Keep staff involved and informed; recognise and reward effort; provide feedback, coaching & mentoring for team(s).
- Conduct performance evaluations with project team members and provide coaching / mentoring as required.
- Resolve difficult personnel situations directly, using appropriate discretion, HR advice and respect for the individual.
- Coach, mentor, motivate and supervise project managers and influence them to take positive action and accountability for their assigned work.
2.2 - Business Specific:
- Support Cushman & Wakefield submissions as a Subject Matter Expert (SME).
- Understand the articulate the offerings of service lines.
- Assist with business improvement and innovation initiatives.
- HSSE implementation on all projects under management.
- Facilitate project peer reviews and manage any output actions.
2.3 - Key Performance Indicators (KPIs):
- Adherence to Cushman & Management values.
- Zero lost time injuries or incidents on projects involving cost and time impact.
- Ensure both internal and external Customer satisfaction is managed.
- Adhere to all Cushman & Wakefield company policies and procedures.
INCO: “Cushman & Wakefield”
