Project & Operations Manager

About the position

We are seeking an experienced Project & Operations Manager reporting to our Events Director to support our events activities and help manage the team’s day-to-day operations.  

Responsibilities include: 

Creating and organizing events and projects of all scales, lead project teams and follow a 360-degree organization approach, including leadership of complex, multi-stakeholder events, 


Supporting existing events: support the team during & before the event with communications, onsite logistics, manage onsite schedules & providers,


Handling the team processes, budgets and relationship with admin team at local and group level (HR, Finance),

Lead weekly individual check-ins and coordinate project and team meetings,

Developing and running new or existing events including: 

• Coordination of the content & support the conference program management 

• Follow-up on sales (liaise with the sales team to support with the sales documents, follow the objectives on Salesforce, capacity to prepare proposals and manage the client when the event involves a co-organizer or a customer) 

• Management of all logistics (venue, F&B, registration platform) 

• Work collaboratively with other functions including Sales, Content and Operations to provide updates on production status   

• Coordination support on the identification of target audience & potential guests/attendees, logistics support on invitations and confirmations. 

• Coordination with communication team for communication plan and promotional material when needed. 

Your Profile

Qualification & experience requested  

• Master’s degree or equivalent in Marketing, Communications, Economics 

• Minimum 8 years’ experience organizing international conferences, congresses, forums, dealing with public (institutions) and private stakeholders 

Proven track record with international conferences, congresses, forums, and association events, preferably in agency settings

Strategic problem-solver who excels in high-pressure environments. 

• Strong organizational skills and knowledge of digital tools (MS Office, Monday, Salesforce, Swapcard, Adobe Suite is a plus) 

• Team and suppliers management 

• Languages: fluency in English is mandatory (spoken and written). Knowledge of French and additional languages is a plus   

Personal skills 

• Ability to work effectively in an international and multicultural environment

• Highly organized, autonomous, and proactive

• Adaptable, flexible, and capable of managing changing priorities

• Strong interpersonal and stakeholder management skills

• Team player with a collaborative mindset

• Ability to work under pressure

• Committed to delivering high-quality results and maintaining attention to detail

What

• Profit-sharing bonus
• Bonus based on performance
• Remote work : 2 days/week
• Meal vouchers : 11€ / working day 
 
Not to forget the following : 
• Learning opportunities in a dynamic team with an outstanding network of sector experts
• International work environment 
• Intellectual challenges paired with work-life balance and limited travel