Property Receptionist (Part Time)

Fairstead looking for a receptionist to perform a variety of administrative and clerical tasks. As a receptionist you will be the first point of contact for the property, and you will provide administrative support for the on-site team. You will handle the flow of people through the property and ensure that all receptionist responsibilities are completed accurately and delivered with high quality and in a timely manner. 

RESPONSIBILITIES: 

• Maintains records, documentation, and files, particularly more complex or sensitive files. 

• Type letters and memos. 

• Track visits and calls. 

• Oversees telephone services, email correspondence, and mail distribution. 

• Answer phones pleasantly, adhering to the phone techniques as stipulated in the policy and procedures manual.  

• Assist in taking work requests and expediting their completion; maintaining records as stated in the policy and procedures manual. 

• Maintain courteous communications with residents, applicants, and representatives of other companies. 

• Directs office activities and functions to maintain efficiency and compliance with company policies. 

• Assists clerical and support staff with their assigned duties, particularly when more advanced, skilled, or sensitive work is required. 

• Maintains office supplies inventory. 
• Performs other related duties as required. 

 

QUALIFICATIONS: 

• High school graduate or equivalent.  

• One year of office assistant or customer service experience.  

• Strong written, verbal communication and interpersonal skills. 

• Ability to multi-task, strong attention to detail and be well-organized in a fast-paced environment. 

• Excellent customer service and communication skills.  

• Exceptional time management skills.  

• Able to effectively present information and respond to questions from management, vendors, and associates. 

• Adhere to tight deadlines and quick turnaround for deliverables. 

• Ability to work collaboratively in a dynamic environment where adaptability is imperative. 

• Strong written and oral skills. 

• Accurate with a strong attention to detail. 

• Proficient in Microsoft Office Suite.